Finance Coordinator

Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Coordinator to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.

Key Responsibilities:

Financial & Administrative Duties

• Manage Accounts Payable and ensure timely processing of invoices and payments


• Perform accounting transaction coding and maintain accurate financial records in QuickBooks


• Maintain and reconcile company petty cash


• Organize, track, and log all incoming bills and financial documentation


• Assist with maintaining liability insurance documentation and renewals
  

Operational & Compliance Oversight

• Monitor and track lease agreements and key contract deadlines


• Maintain and renew business licenses and required documentation


• Support compliance with internal policies and regulatory requirements

Facilities & Asset Management

• Oversee maintenance coordination for offices and recovery homes


• Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation

Systems & Reporting

• Utilize QuickBooks Online for financial tracking and reporting


• Support payroll and HR functions using ADP


• Maintain organized digital and physical filing systems using Microsoft Office Suite

Qualifications

• Minimum 2–3 years of experience in accounting, office management, or operations


• Strong working knowledge of:
  
  
  
  • QuickBooks Online
  
  
  • ADP (Workforce Now or similar)
  
  
  • Microsoft Office Suite (Excel, Word, Outlook)
  
  
  
  


• Excellent organizational and multitasking skills


• Strong attention to detail and accuracy


• Ability to manage multiple priorities in a fast-paced environment

Requirements

• Must successfully pass a credit check


• Must pass a background check


• Reliable transportation preferred

Preferred Experience

• Experience in healthcare, behavioral health, or nonprofit settings


• Familiarity with lease management and vendor coordination


• QuickBooks Online Software and Accounting Principals