Finance Coordinator

Job Summary

The Finance Coordinator supports the day-to-day financial operations of Community Forklift, with primary responsibility for bookkeeping, accounts payable and receivable, reconciliations, payroll support, and financial recordkeeping. The Finance Coordinator will process payments, invoices and expenses utilizing key software systems or databases. The Finance Coordinator will also record financial transactions and ensure records and statements are accurate and up to date while using accounting programs and spreadsheets. In addition, the Finance Coordinator will ensure compliance with accounting principles and regulations. They will assist with audits and provide the necessary documentation. The Finance Coordinator will report to the Deputy Director of Finance, HR, and Operations.

About Community Forklift

Founded in 2005, Community Forklift is a reuse nonprofit that eliminates waste and fosters a healthier environment by recognizing, retaining, and returning the value of used and surplus materials to the community.  We collect donations of new and salvaged building materials and home goods and redistribute them through our community giving programs and our popular warehouse store, ensuring that these essential items remain accessible and affordable.

Each year, Community Forklift diverts more than 200,000 items - over 3 million pounds of material - from local landfills, serves more than 70,000 residents, and returns millions of dollars of value to the regional economy.  Beyond waste diversion, we are a critical support system for households, nonprofits, and small businesses seeking free and low-cost materials, and a vibrant gathering place for events, educational opportunities, and hands-on ways to engage in reuse.

The organization operates with a team of 35 mission-driven staff and is widely recognized as a leader in building material reuse, one of the largest reuse nonprofits in the nation, and a treasured regional resource for affordable materials.  Our team works hard, collaborates across departments, and believes in the power of reuse to strengthen our community and protect the environment.

Essential Job Functions

Administrative Team

1. Record and maintain the general ledger in QuickBooks Online, including processing accounts payable, and recording cash receipts, credit card transactions, and other regular financial activity.


2. Process accounts payable, accounts receivable, deposits, and routine financial transactions.


3. Complete monthly reconciliations for bank accounts, credit cards, and related accounts.


4. Record and initiate AP processes, using BILL.com


5. Handle the month-end close process including account reconciliations and financial reporting


6. Assist with quarterly reconciliations, year-end and audit preparation


7. Assist with payroll processing and tax/state financial reporting.


8. Maintain an organized file structure of supporting documents for all transactions.


9. Serve as a primary liaison with vendors and service providers ensuring that contracts are reviewed regularly and executed satisfactorily. 


10. In coordination with our vendor, manage the state reporting requirements for charitable solicitations and the federal and state legal compliance requirements for nonprofits.


11. Enforce proper accounting methods, policies and principles, identify areas of efficiency, and proactively provide recommendations for process improvement.


12. Maintain financial dashboards reflecting monthly revenue and expenses. Analyze data and make recommendations for efficiency and cost savings measures.


13. Develop and maintain organizational policies, manuals, and procedures to ensure financial and legal compliance and adherence to best practices with an eye towards continuous improvement taking into consideration future needs and budget realities. 


14. Assist the Deputy Director in preparing and managing the annual budgets process and periodic reforecasts.


15. Assist the Deputy Director in developing detailed financial models to provide long term (2-3 year) financial projections.


16. Assist the Deputy Director in developing and reporting on multi-year organizational work plans.


17. Assist with other administrative team projects as needed.


18. Work with staff across the organization to ensure financial transactions are processed accurately, timely, and in accordance with policies and procedures.

Community Forklift Team

1. Work cooperatively and collaboratively with staff to fulfill the CF mission and support team activities


2. Openly and respectfully communicate with all CF staff with a commitment to conflict resolution communication


3. Participate in organizational activities and meetings


4. Provide support and assistance to CF staff with activities and projects as requested


5. Provide clear and direct communication to supervisors and co-workers concerning opportunities or challenges you encounter

Minimum Requirements

1. Experience with general ledger accounting.


2. Experience with QuickBooks Online or similar accounting software.


3. Intermediate level in Excel


4. Familiarity with non-profit and accrual accounting.


5. Experience with a bill payment system.


6. Ability to work with a diverse range of people with varied backgrounds and personalities


7. Knowledge and enthusiasm for recycling, reuse, sustainability, environmental advocacy and green business


8. Familiarity with building materials or architectural salvage a plus
   
   

Education and Experience/Qualifications

1. Degree or certificate in accounting or bookkeeping preferred


2. Experience working for a nonprofit is a plus


3. 4 years bookkeeping experience in retail environment may be substituted in lieu of education

Important Disclaimer Notice:

The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an Associate may be required to perform. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.