Finance Office Assistant

Position Overview

The Finance Office Assistant provides essential administrative and clerical support to the finance department by processing invoices, managing data entry, reconciling, and filing documents. H/She provides administrative and clerical support to the Executive Director and the Human Resource Manager by assisting with onboarding, scanning, filing, and travel expenses. The Office Assistant also assists with receiving and processing weekly and bi-monthly reports and invoices for payment that are received in the Finance Department. The Finance Office Assistant will provide customer service, answer telephones, and operate general office equipment.

Physical Demands

Work involves sitting with frequent requirements to move about the office and the facility. Work involves using repetitive motions of the wrists, hands and/or fingers while operating standard office equipment. Must be able to perceive the nature of sound at normal speaking levels with or without correction. Must be able to be active for extended periods of time without experiencing undue fatigue.

Mental Demands

Must demonstrate good communication and speaking skills to receive and give information in person and by telephone. Must demonstrate strong written and verbal communication skills. Must have the ability to work under pressure and meet deadlines. 

Attention to detail and the ability to multi-task in complex situations is required.   

Special Demands

Must possess superior customer service skills and professional etiquette. Must possess proficient knowledge and ability to use a computer (must be keyboard proficient) and other office technology (i.e. telephone, fax, etc.). Must have advanced knowledge and skill in using MS Office. Must understand the fundamentals of automated data processing, and be able to quickly gain a detailed understanding of complex computerized and non-computerized information.

Must have a valid drivers’ license and a satisfactory driving record. 

Education

An Associate's Degree in Business Administration, Finance, or a related field is preferred.

Experience

Experience with basic bookkeeping procedures and financial transactions required. Computer knowledge and experience utilizing MS Office Suite required; must be proficient in Microsoft Excel. Must be able to learn and understand different programs utilized within the Agency. Experience handling correspondence and using office equipment is required.