Finance Specialist

JOB SUMMARY

Performs accounting duties in support of the Finance Department, including Accounts Receivables and Accounts Payable, account reserves, account balance and reconciliation activities. Performs general ledger data entries, cost variance and other financial analysis, prepares reports, maintains financial databases and works on special projects.

Work hours are Monday through Friday, 8 am to 5 pm.

DUTIES AND RESPONSIBILITIES

• Performs accounting and administrative tasks in support of Finance Department functions.

• Coordinates, performs, manages and monitors Accounts Receivable and Account Payable activities, identifies and matches invoices to packing lists, and maintains electronic databases

•Processes Accounts Payable/Receivable transactions from vendor invoices through payment.

• Creates and processes purchase orders for department and assist other departments as necessary.

• Retrieves information from bank website and processes receipts through electronic system.

• Performs general ledger maintenance tasks, which may include entries, adjusting entries, debits, credits, etc., monitors and maintains accuracy of general ledger and customer accounts.

• Responds to regularly occurring requests for information and documents.

• Provides support to Manager in completing cost variance analyses, financial reporting and analysis, monthly account balancing and reconciliation functions including bank statements and credit card statements.

• Performs research and gathers information from databases, such as QAD for analysis and use in planning, forecasts and proposals.

• Performs tasks and prepares reports in support of monthly end closing, quarterly and annual audits.

• Performs Sales invoicing, preparing required export documentation and paperwork, and verification of freight bills.

• Communicates regularly with immediate supervisor, exchanges information and discusses current status of tasks, problems, important issues, etc.

• Operates computer equipment to enter and transmit data, compile data records, send communications and/or generate reports.

• Interfaces and communicates with all levels of management, other facility personnel and internal contacts to complete critical tasks, and maintain priorities of support requirements.

• Implements directives and maintains high efficiency and quality in job functions performed.

• Completes all work in clear, concise, and timely manner with an excellent attention to detail.

• All other tasks as assigned.

EDUCATION/EXPERIENCE/QUALIFICATIONS

· Associate degree in Accounting or Finance, or equivalent experience, with a working knowledge of Accounts Payables and Receivables, general ledger maintenance processes and procedures.

· Knowledge of general accounting practices and procedures required.

· Experience working in a manufacturing environment preferred

SKILLS/QUALIFICATIONS

· Knowledge of and ability to utilize problem solving skills

· Moderate to advanced computer skills including use of Word, Excel and Outlook

· Strong communication skills both oral and written

· Excellent interpersonal skills

· Self-motivated, energetic with the ability to think outside the norm

· Ability to multi-task

· Strong attention to detail