Finance Specialist - Accounts Receivable

Equinox is a non-profit human services organization in the Capital Region.

For more than 40 years, Equinox has reached out to people who need us most with innovative and effective programs that truly change lives, allowing us to fulfill our purpose of helping those we serve move forward on their paths to recovery, healing, and independence.

Position Summary: The Finance Specialist is responsible for assisting the Finance Department with finance-related documentation and reporting, including that required for cash receipts and Representative Payee, as well as other accounting duties. These duties are administered in accordance with regulatory requirements and Equinox’s policies and procedures.

Essential Duties and Responsibilities:

Accounts Receivable and Accounting

• Accurate entry into QuickBooks, such as that related to approvers or account/class codes
• Create deposits for manual checks received using Remote Deposit Capture
• Monitor bank accounts and mail for cash received, book deposits into QuickBooks, and track receipts using spreadsheets, QuickBooks, and RPM
• Assist with general ledger accounting functions, such as journal entries and reconciliations
• Provide copies of invoices and checks as necessary

Representative Payee (a.k.a. Rep Payee)

• Maintain Representative Payee cash accounts for clients of Equinox and Albany County
• Use Representative Payee software (RPM) for issuing checks, recording deposits, and creating reports

Other

• Update fixed asset schedule and prepare depreciation schedules
• Preparation of journal entries, reconciliations and support schedules for financial statements according to company timelines
• Conduct quarterly on-site safe and petty cash audits at the residential program sites
• Maintain petty cash funds and ledger for administration
• Serve as the organization’s resource for financial information and assist staff to prepare reports or to complete projects that support the organization
• Enter and code grant-related receivables and cash receipts
• Collections of outstanding receivables
• Maintain financial files and records
• Research and resolve discrepancies in financial information and/or documentation
• Other tasks as required to support Equinox

Physical Requirements:

• Ability to lift 15 pounds
• Lengthy periods of sitting/standing at a desk and working on a computer

Minimum Qualifications:

• Associate’s degree in accounting or a related field (equivalent experience will be considered)
• Organized, attentive to detail, and independent
• Excellent verbal and written communication
• Experienced using Microsoft Office, especially Excel and Outlook

Schedule:

• Monday through Friday

We are proud to offer a comprehensive benefits package that includes Medical, Dental, Vision, Flexible Spending Accounts, Paid Time off, paid holidays, a fantastic Employee Assistance Program through CapitalEAP, Group-Term Life Insurance, Short -Term Disability and much more!

Equinox, Inc is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status