Finance Technician

Caroline Detention Facility
Finance Technician

The Finance Technician is responsible for providing support to the Finance section at the Caroline Detention Facility. It is a non-exempt, hourly, position with no supervisory responsibility.

Duties and Responsibilities

Responsible for daily activities involved with the operation of the facility and detainee accounts, both manual and computerized, to include ensuring all account records are maintained in an accurate, up-to-date, and efficient manner; Accountable for the accuracy of bank deposits and ensuring that all account records are in balance with the respective bank account; Perform daily audits of accounts to verify correctness of account balances; Prepare checks for signatures by two signing officials; Properly assign general ledger codes to all facility expenditures transactions; Ensure posting of checks to the appropriate account, bank account and general ledger account number; Process vendor invoices utilizing established Caroline Detention Facility procedures; Ensure purchase orders are scanned and emailed to the correct departments. Ensure all invoices reach the correct approvers and are approved promptly for payment; Track and manage payments to vendors to avoid issues like duplicate payments and unauthorized charges to accounts; Conduct activities associated with detainee welfare and trust accounts, tracking funds to the Quick Pay Kiosk in Intake and managing petty cash; Process facility employee travel arrangements and training expenditures to include employee registration, travel and transportation, lodging, and paying all fees associated with each; Handle expense reports and reimbursements; Advise the Finance Manager on all account and bank matters affecting any CDF account; Serves as backup to the Accounts Payable Technician; Performs other duties as assigned.

Education/Experience
High school diploma or equivalent, associate degree preferred; three years of bookkeeping and payroll experience, preferably in a municipal setting; any equivalent combination of education, training, and experience may be substituted; proficiency with automated accounting systems; excel experience preferred.

Licenses and Certificates
Valid Virginia driver's license required.

Other
Capacity to learn, follow and enforce rules and regulations for operational policies and procedures; flexible in adjusting to changing conditions as required; able to adjust from a computerized to manual environment without hesitation and with minimum guidance; capable of error-free monetary accounting and attention to detail; ability to detect and correct errors; able to deal tactfully and cordially with a variety of people of different levels and cultural backgrounds; be capable of coping under sometimes stressful conditions; be able to work within a confined area for prolonged periods of time; ability to lift 25 pounds; ability to operate a computer, telephone, and other office equipment.

To Apply
Send completed Employment Application, Background Information Release, and a copy of your resume to [email protected] or mail to Caroline Detention Facility, ATTN: Human Resources, P.O. Box 1460, Bowling Green, VA 22427. Employment forms are available at carolinedf.org.