Firm Events Coordinator

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking an immediate hire for a full-time Firm Events Coordinator position, based in Kansas City. This is a hybrid role.

CORE RESPONSIBILITIES

• Work closely with firm Marketing Events Manager to structure, coordinate and execute internal and external events in a manner that aligns to the firm’s overall strategic goals


• Communicate with firm leadership and attorneys to strategize pre- and post-event business development game plan


• Develop strategic post-event debrief for attorney review and planning for future years


• Work with Department and Regional Marketing teams to communicate opportunities identified for client development


• Support Regional Marketing Managers in firm-wide, local, and sponsorship events


• Support Department Marketing Managers in firm-wide, local, and sponsorship events


• Coordinate pre- and post-event activities, including but not limited to:
  
  
  
  • Site selection
  
  
  • Menu selection
  
  
  • Logistics
  
  
  • Work with attorneys to craft invitation content
  
  
  • Create, refine, and distribute invitations
  
  
  • Budget tracking and invoicing
  
  
  • Facilitate onsite event management
  
  
  • Input and track event attendance in firm CRM
  
  
  • Collect event RSVPs and send attorney updates as necessary
  
  
  • Create name badges as needed
  
  
  • Collect and assemble event handout materials
  
  
  
  


• Coordinate continuing legal education (CLE) events and materials with firm’s CLE administrative team


• Other duties as assigned including but not limited to:
  
  
  
  • Coordination of virtual events
  
  
  • Ad requests
  
  
  • Process improvements
  
  
  
  

THE IDEAL CANDIDATE WILL

• Have 3+ years of experience working in corporate event planning


• Possess legal event marketing experience (preferred, not required)


• Have the ability to travel +/- 20% (typically Monday-Friday) with some extended work days


• Be a self-starter


• Manage multiple projects simultaneously


• Implement and maintain a system of organization


• Operate with a sense of urgency


• Demonstrate a team mentality and positive attitude


• Maintain composure under pressure


• Demonstrate an ability to seamlessly adjust with changing directions


• Demonstrate best in class client service


• Uphold professional standards in communications, appearance and interactions


• Be proficient in Word, PowerPoint, Excel, Outlook, and Database Management


• Possess prior experience with InterAction, Vuture, Zoom, On24, CVent or other digital event platforms (preferred).

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.