Fiscal & Business Specialist

The Muma College of Business has one of America's best accounting schools, a top ranked entrepreneurship center, a nationally ranked MBA program, and world-class research faculty.  The Muma College of Business provides a high quality, diverse learning environment preparing students to take leading positions in business and society.

This position performs fiscal and budget support work to assist with the administration of financial and business transactions within a department, program, auxiliary business, campus, college or other organizational unit. The Fiscal & Business Specialist performs business process transactions, budget monitoring, and account reconciliation tasks appropriate to the unit.

• Performs reconciliation of auxiliary, E&G, grants, concession, RIA, convenience, USF Foundation and USF Research Foundation funds for the Muma College of Business. Reconciles University reports against source documents in accordance with University and departmental procedures. Prepares entry corrections. Reviews and makes adjustments to initial reconciliations done by fiscal support positions.
• Reconciles balance sheets including cash, FAST receivables, OASIS receivables and PCard reimbursement receivables. Completes necessary corrections, including account write-offs.
• Reconciles payroll registers to department ledgers, monitors pay distribution and salaries as they relate to the budget. Runs payroll projection ledgers and reconciles to actual payroll registers. Runs GEMS RSA checks, monitoring for accurate posting of payroll, and makes corrections when needed.
• Runs routine financial reports, statements, spreadsheets, ad-hoc reports and consolidated financials, which are used by management and accountable officers to make financial decisions. Monitors and tracks departmental financial statements, including review of budget to actuals.
• Performs other duties as assigned.

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
  • (a) Two years of direct experience for an associate degree;
  • (b) Four years of direct experience for a bachelor’s degree;
  • (c) Six years of direct experience for a master’s degree;
  • (d) Seven years of direct experience for a professional degree; or
  • (e) Nine years of direct experience for a doctoral degree