Fiscal Assistant II, Title IIA Grant

Under general supervision, performs a variety of responsible accounting-clerical duties in support of the Title IIA federal grant.  Maintains accounting, budgetary, and fiscal records.  Processes financial transactions.  Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Provides direct support and service to department and office heads who submit proposals and develop activities to access grant funds.  Responds to inquiries from grant sponsors. 

• Works collaboratively with grant sponsors to develop activities inclusive of a needs assessment, plan for evaluation, along with supporting evidence.

• Provides direct support and service to over 50 non-public schools who access grant funds through Baltimore County Public Schools (BCPS).  Responds to inquiries from grant contacts.
• Answers questions regarding allowable expenditures and remaining funds.  Acts as a liaison to other departments, vendors, and outside agencies to provide guidance in accordance with grant policies and procedures.

• Works collaboratively with the grant accountant and grant manager in submitting the Title IIA components of Every Student Succeeds Act (ESSA) strategic plan including the equitable services portion for Title IIA. 

• Communicates grant-related information to and from identified contacts at the Maryland State Department of Education.

• Assists with program related meetings with content offices participating in the grant.

• Tracks expenditures using Excel spreadsheets or Smartsheets to ensure grant compliance. 
• Generates, reviews and processes purchase orders, check requests, cash remittances, and payroll.
• Records and monitors grant budget expenditures.  Researches, gathers and prepares documents used in the grant budget request process. 
• Prepares budget projections of expenditures and required reports.  Maintains accurate files of all expenditures.
• Reconciles inquiries and/or detects problems regarding various transactions.  Recommends and maintains appropriate control records.
• Assists in the preparation, collection, and review of reports required for Time & Effort Certification compliance. 
• Compiles system-wide information for required reports and plans.
• Performs the storage, retrieval and dissemination of information, data, files and documents pertaining to grant operations.  Creates, organizes and maintains electronic and paper document filing systems. Performs the archival and disposal of files.
• Provides ongoing consultation and support to offices in order to reconcile the spending of grant allocations.  Provides a high-level of customer service.

• Conducts training sessions with non-public school counterparts to share Title II updates, as needed.  

• Participates in internal and external audits. 

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

Possession of a high school diploma or an appropriate equivalent.  Four years of progressively responsible bookkeeping and/or account-clerk office experience.  Experience in Title II Federal Grants preferred. Experience in bookkeeping in a public-school setting is preferred.

Completion of two years (60 credits) of college level training in the fields of accounting, business management, or data processing is preferred.

NOTE: Other combinations of applicable education, training, and experience that provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.

Licenses and Certificates:

N/A

Knowledge, Skills, and Abilities:

Knowledge of the practices and procedures of accounting clerical work and bookkeeping.  Knowledge of office practices and procedures. Proficient in the use of Microsoft Office and accounting applications. 

Skill in performing accounting-clerical and bookkeeping duties. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information and reports. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.  Attention to detail and excellent follow-up skills. Skill in creating and maintaining spreadsheets and Smartsheets, documents, logs and databases using appropriate software as designated by BCPS (e.g. CGI Advantage). 

Ability to make decisions in accordance with established policies and procedures.  Ability to exercise courtesy and good judgment in dealing with BCPS personnel, outside vendors, the general public, and non-public school administrators, teachers and employees.  Ability to maintain confidential information. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing.  Ability to work collaboratively and independently as needed.   

Citizenship, residency or work VISA in United States required 

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

The work of this class is generally sedentary and performed in an office environment.  Work includes the operation of office equipment, including personal computers.

CONDITIONS OF EMPLOYMENT:

N/A

SALARY: Grade 05/ESPBC (12-Month), $26.55 to $44.42 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2026-2027 Effective July 1, 2026)

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll. 

OTHER COMPENSATION:  This position may also be eligible for comp time as per the ESPBC Master Agreement.  Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.  

FLSA:  Non-Exempt

RETIREMENT:        Eligible for the Maryland State Retirement System

BENEFITS:  BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.  Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.
 
Visit the BCPS website for additional information about benefit plans for BCPS employees at
https://www.bcps.org/hr/compliance/benefits_and_retirement

This document describes the duties and responsibilities of a position.  It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS).  Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.  
• Be sure to account for all periods of employment and unemployment.  Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered.  A resume will not be the only document considered in determining your qualifications for a position. 
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses, Certifications and Education:

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application. 

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx

Pre-Employment Requirements:

• All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. 
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information 

Office of Temporary & Support Services

Email: [email protected]

Phone: 443-809-8952

This document describes the duties and responsibilities of a position or group of positions.  It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.