Fiscal Specialist II

Must have the physical, developmental, and mental ability to perform job tasks, work 
efforts, responsibilities and duties of the job illustrated below: 

ILLUSTRATIVE DUTIES 
Will include many if not all the following: 
• Receives, reviews, and prepares fiscal invoices, statements, p-cards and/or purchase orders, 
relative correspondence and reports for payment authorization and appropriate signatures. 
• Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate 
budget allocations. 
• Audits program finances to ensure funds are properly expended and recorded in accordance 
with established county, state and federal policies, procedures, regulations, and guidelines.   
• Prepares, maintains, and monitors grant and budgetary controls of allocated funds.  
• Ensures that account balances are accurate, updated, and sufficient for proposed expenditures 
prior to forwarding for approval. 
• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit 
and/or county.  Request additional information and clarification from vendors if necessary. 
• Serves as timekeeper and/or backup for various division program areas.   
• Assists Fiscal Manager in preparation of monthly financial reports. 
• Prepares annual report of receipts and vouchers for auditing supervisor. 
• Designs, develops, and prepares accounting forms and documents necessary for the proper 
reporting and forwarding of financial data. 
• May assist in training. 
• May assume lead worker responsibilities overseeing the work of others. 
 

KNOWLEDGE, ABILITIES AND SKILLS 
• Knowledge of bookkeeping principles and purchasing procedures.  
• Knowledge of record keeping methods, practices, and procedures. 
• Knowledge of office practices, procedures, and equipment.   
• Ability to make accurate mathematical calculations.   
• Ability to maintain accounting records and prepare reports.   
• Ability to understand and follow written and oral instructions 
• Ability to maintain an effective working relationship with the public and other employees.  
• Ability to type, utilizing personal computers, related software and other office equipment of 
the assigned work unit. 
• Knowledge of English, punctuation, spelling and arithmetic.  
• Ability to work independently and adhere to prescribed routines and practices. 
• Ability to develop effective work methods and procedures.  
• Ability to prepare, draft, and compose routine documents including business letters, 
memoranda, and related program materials. 
• Ability to oversee the work of others. 
• Performs related duties as required. 

MINIMUM QUALIFICATIONS 
• Graduate of an accredited high school or possess an acceptable equivalency diploma and 
have a minimum of four (4) years bookkeeping or related responsible accounting/fiscal 
experience  
• Must be able to utilize all features afforded by word processing software and other required 
software and personal computers utilized by assigned unit. 
• Must have a valid driver's license and be able to secure a valid Florida driver's license at the 
time of employment within this classification should it be required of the work unit. 
• A comparable amount of training and related experience may be substituted for the minimum 
qualifications. 

SPECIAL REQUIREMENTS 
This position may be required to report for work when a declaration of emergency has 
been declared in Polk County.