Fleet & Equipment Coordinator

Abilene, TX
Full-Time (100% On-Site)

About the Role

FairWind is seeking a highly organized and hands-on Fleet & Equipment Coordinator to support our North American field operations from our Abilene, TX warehouse. This role is critical to ensuring technicians, vehicles, tools, and equipment are deployment-ready and fully supported across ongoing wind energy projects.

The ideal candidate thrives in a fast-paced operational environment, enjoys balancing administrative coordination with hands-on warehouse responsibilities, and can manage multiple priorities with strong attention to detail.

This position works closely with Operations, Safety, HR, Finance, vendors, and field leadership to keep fleet and equipment operations running efficiently.

Key Responsibilities

Fleet & Vehicle Coordination

• Coordinate vehicle on-rent/off-rent activities with fleet vendors 
• Support technician onboarding and offboarding vehicle assignments 
• Track vehicle statuses, maintenance, and trade activity 
• Manage spare fleet readiness and redeployment logistics 
• Conduct return inspections and document vehicle condition 

Maintenance & Technician Support

• Serve as the first point of contact for technician vehicle issues 
• Coordinate routine maintenance and repair scheduling 
• Monitor preventive maintenance compliance and follow up as needed 
• Assist technicians with Fleetio and related operational systems 

Warehouse & Equipment Operations

• Receive, organize, and track tools, PPE, and equipment inventory 
• Build and prepare technician toolkits for deployment 
• Fulfill field equipment requests and coordinate shipments 
• Track calibration schedules for specialized tools 
• Maintain warehouse organization, cleanliness, and safety standards 

Systems & Administrative Support

• Maintain accurate records across fleet and operational systems 
• Support fuel card administration and telematics tracking 
• Review fleet-related invoices for accuracy 
• Assist with operational reporting and inventory reconciliation 
• Support incident documentation and claims coordination as needed 

 In this role, success means:

• Keeping fleet and equipment operations organized and responsive 
• Ensuring technicians have what they need on Day 1 
• Maintaining accurate operational data and inventory records 
• Supporting smooth onboarding, offboarding, and deployment readiness 
• Helping reduce operational downtime and administrative bottlenecks 

• 4+ years of experience in fleet coordination, warehouse operations, logistics, or related operational support roles 
• Strong organizational and multitasking skills 
• Comfortable working across multiple software systems and spreadsheets 
• Strong communication and follow-up skills 
• Valid driver’s license with acceptable driving record 
• Ability to lift up to 50 lbs and work in a warehouse environment 

Preferred

• Experience with fleet management platforms (Fleetio or similar) 
• Familiarity with telematics, inventory systems, or fuel card programs 
• Experience in renewable energy, construction, utilities, or field services 
• Basic understanding of vehicle maintenance processes 

Systems and Tools

Training will be provided, but experience with the following is a plus:

• Fleetio 
• GeoTab 
• Smartsheet 
• Microsoft 365 
• Coast Fuel Cards 
• Power BI 
• Inventory / ERP systems 

Compensation & Benefits

FairWind offers competitive compensation and a comprehensive benefits package including:

• Medical, dental, and vision insurance 
• 401(k) with company match 
• Paid time off and company holidays 
• Career development opportunities within a growing renewable energy organization