Fleet Solutions Coordinator

Are you…

• A highly organized, detail-focused professional who takes ownership of accuracy?
• Someone who thrives on structure, process, and keeping things running smoothly?
• A dependable and consistent performer who follows through on commitments?
• A strong communicator who enjoys supporting both customers and internal teams?
• A problem-solver who can manage multiple priorities while maintaining precision?
• Someone who takes pride in doing things the right way—every time?

What You’ll Do

• Coordinate all day-to-day rental and used equipment operations
• Communicate with customers to identify equipment needs and specifications
• Maintain accurate and up-to-date inventory, asset tracking, and documentation
• Prepare and process rental contracts, billing, and invoicing
• Coordinate equipment delivery, pick-up, and condition documentation
• Work cross-functionally with service, parts, and operations teams
• Ensure all equipment is properly prepared, labeled, and ready for use
• Maintain detailed records and ensure all systems are accurate and current
• Provide consistent follow-up and deliver exceptional customer service

Expected Outcomes (KPI’s)

• Maintain 100% accuracy in rental documentation, billing, and asset tracking
• Ensure equipment availability and readiness to meet customer demand
• Respond to all customer and internal requests within same day or next business day
• Keep all records, systems, and reporting organized and up to date
• Support overall growth of the rental department through efficiency and execution

Background & Experience

• Experience in coordination, operations, or administrative roles preferred
• Strong organizational and time management skills
• Ability to manage multiple tasks while maintaining accuracy
• Comfortable working with systems, data, and documentation
• Industrial or material handling experience is a plus, but not required

  Material Handling Inc.’s commitment to you: A family owned and operated business that prioritizes well-being of employees.

• Health Insurance – three different plans to choose from      
• Voluntary Dental Insurance
• Voluntary Vision Insurance      
• Company Paid Life Insurance
• Additional Life Insurance if desired      
• Short & Long-Term Disability 
• 401k – with employer match