We are seeking a detail-oriented and proactive Food Safety Coordinator to support and coordinate food safety and regulatory compliance activities across our fresh produce operations. This role plays a critical part in ensuring compliance with customer, regulatory, and industry food safety requirements while supporting growers, warehouses, logistics partners, and internal stakeholders.
If you have a passion for food safety, enjoy working in a fast-paced environment, and thrive on maintaining high standards of compliance and operational excellence, we would love to hear from you.
About the Role
The Food Safety Coordinator is responsible for coordinating food safety and compliance programs across supply chain operations. This includes managing customer compliance portals, maintaining supplier and facility documentation, supporting food safety audits, overseeing traceability and recall readiness activities, and ensuring all records, certifications, and compliance requirements remain current and audit-ready.
Please note that this role focuses exclusively on food safety and regulatory compliance. Product quality inspections, grading, condition assessments, and quality claims management are managed separately.
Key Performance Outputs
Customer Compliance & Portal Management
- Manage customer food safety and supplier compliance portals.
- Maintain accurate and up-to-date food safety documentation, certifications, audits, questionnaires, policies, and insurance records.
- Track certification renewals, document expirations, and submission deadlines.
- Coordinate customer onboarding, supplier approvals, and facility qualification requirements.
- Respond promptly to customer food safety requests and compliance enquiries.
- Act as the primary U.S.-based food safety liaison, coordinating customer requirements with compliance teams in Peru and Mexico.
Warehouse Food Safety Compliance
- Support the qualification and ongoing compliance of warehouses and distribution facilities.
- Review certifications, audit reports, sanitation programs, pest-control documentation, temperature monitoring records, and traceability procedures.
- Coordinate warehouse food safety assessments and follow-up actions.
- Work closely with warehouse operators and logistics partners to address compliance risks and verify corrective actions.
Supplier & Facility Documentation
- Maintain food safety documentation for suppliers, warehouses, and supply chain facilities.
- Monitor certification validity, audit status, corrective actions, and customer approval requirements.
- Ensure all documentation remains accurate, accessible, and audit-ready.
- Follow up on outstanding, expired, or incomplete records.
Audits & Corrective Actions
- Support customer, regulatory, third-party, and internal food safety audits.
- Coordinate audit preparation, documentation, scheduling, and responses.
- Track non-conformances and corrective actions through to closure.
- Assist with root cause analysis and preventive action verification.
Traceability & Recall Readiness
- Maintain traceability and recall programs across fresh produce operations.
- Coordinate trace-back and trace-forward exercises involving growers, packing facilities, warehouses, and customers.
- Support mock recalls and actual recall activities when required.
- Identify and address traceability gaps to strengthen compliance.
Training & Reporting
- Support food safety training initiatives across operational teams.
- Prepare compliance reports, certification trackers, audit summaries, and corrective action reports.
- Escalate food safety risks, overdue actions, and compliance concerns appropriately.
- Assist with additional compliance-related duties as business needs evolve.
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