General Clerk II 12M

JOB SUMMARY

Under general supervision, performs diversified and moderately complex clerical duties.  Position requires some use of individual judgment and knowledge of district policies and procedures and of automated systems.

MAJOR DUTIES & RESPONSIBILITIES

• Receives, classifies, reconciles, consolidates, and summarizes documents and information.
• Compiles regular and special reports, following generally established formats and procedures.
• Maintains general office and departmental files, following-up on misplaced, misdirected, or misfiled materials.
• Processes and documents files in accordance with established procedures and monitors to assure completion.
• May transfer files to storage and set up new files.
• Performs other job-related duties as assigned.
   

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

Performs other job-related duties as assigned.

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

1 to 3 years

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

• Microsoft Office
• Office equipment (e.g., computer, copier)
• Chancery preferred

LEADERSHIP RESPONSIBILITIES

No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY

No budget development activity is required.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely.  There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Basic communication - very little communication required such as receiving basic instructions.  Interactions are mostly with customers, own supervisor and co-workers in own department.

CUSTOMER RELATIONSHIPS

Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS

• Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.
• Ability to carry and/or lift less than 15 pounds.