Grant Writing & Development Coordinator

Job Title: Grant Writer & Development Coordinator

Department: Development

Reports to: Senior Manager of Development & Government Relations

FLSA Status: Non-Exempt

Prepared by: Human Resources

Last Modified: 08/12/2025, 02/18/2026, 08/07/2026

Summary

The Grant Writer and Development Coordinator plays a key role in advancing UCHC’s fundraising and development goals. This in-person position is responsible for researching and writing compelling grant proposals, supporting the submission of funding requests, and coordinating donor communication and stewardship activities. The Coordinator is also responsible for tracking and, in collaboration with the Senior Manager, managing awarded grants, ensuring compliance with reporting requirements, and supporting campaign planning and donor engagement efforts. The Coordinator owns awarded grants from award through closeout, tracking and managing each grant, ensuring compliance with all reporting requirements, and preparing and submitting grant reports. The Coordinator also supports campaign planning and donor engagement efforts.

This position will also serve as a member of the Development Committee once formally established. As such, occasional participation in board-related meetings, events, and community engagements outside of standard business hours may be expected.

General Accountabilities

• Research funding opportunities from foundations, corporations, and government agencies that align with UCHC’s mission and priorities.
• Lead proposal development and submission, including LOIs, narratives, budgets, and supporting documents.
• Collaborate with development, program, communications, and finance teams to develop strong applications.
• Complete and submit proposals/LOIs, meeting assigned fund raising goal in grant submissions annually. 
• Maintain a library of common documents including IRS forms, staff bios, organizational backgrounders, and financial statements and update as needed.
• Maintain the master calendar of grant deadlines, submissions, and reporting requirements.
• Support post-award grant planning by collaborating with internal teams to align deliverables, staffing, and implementation strategies
• Track grant deliverables and outcomes.
• Coordinate with program staff and finance team to ensure grant compliance, budget tracking, and data collection.
• Draft interim and final grant reports with finance and program staff in a timely manner.
• Ensure proper documentation and filing of all grant communications.
• Proactively identify potential compliance issues and communicate risk to senior leadership.
• Assist in gift processing, acknowledgment letters, and donor tracking in CRM.
• Maintain the CRM system, including data entry, running reports, and ensuring data accuracy.
• Support monthly and seasonal donor communications, including e-blasts, mailers, and social media content.
• Help cultivate new corporate sponsors and funding partners.
• Contribute to the planning and execution of two annual fundraising events and related donor campaigns.
• Assist with coordinating and representing UCHC at partner events and community forums as needed.
• Support relationship-building with local organizations and funders whose priorities align with UCHC’s mission.
• Assist in identifying and implementing collaborative initiatives or coalition work with peer organizations.

Job Qualifications

• Two (2) years of relevant experience in nonprofit or human services.
• Bachelor's degree in a related field (e.g., English, Communications, Public Health) with at least two years of grant writing or fundraising experience.

Skills

• Excellent writing, editing, and verbal communication skills
• Strong organizational and project management skills; able to manage multiple priorities
• Knowledge of nonprofit funding sources and familiarity with grant guidelines and application processes
• Proficient in Microsoft Office, Google Suite, and donor databases
• Comfortable working independently and collaboratively across teams
• Demonstrated ability to build positive relationships with colleagues and external partners
• Interest in or commitment to learning more about community health and healthcare systems
• Commitment to health equity and the mission of community-based care

Skills: Language

• Bilingual-English/Spanish is preferred.

Physical Requirement

• Physical effort which may include occasional light lifting to a 25 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. The ability to sit or stand for extended periods of time is required.
• Flexibility to work in multiple locations throughout the week.  
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may be required to travel to all UCHC facilities as needed.
• Occasionally required to sit and walk.
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

• Exposure to adverse conditions.
• Exposure to extreme heat.
• Exposure to extreme cold.
• Exposure to wet and/or humid conditions.
• Exposure to moving mechanical parts.
• Exposure to high, precarious places.
• Exposure to fumes or airborne particles.
• Exposure to toxic or caustic chemicals.
• Exposure to outside weather conditions.
• Possible risk of electrical shock.
• Exposure to explosives.
• Possible risk of radiation and vibration.
• Protective clothing or equipment is required including: gloves, helmets, steel-toed boots, protective eyewear.
• The noise level in the work environment usually is high.

Acknowledgement:

I have been given a copy of this position description. I understand that I may be asked to perform job-related duties not listed in the description and that my duties may change at any time, according to the UCHC needs. Nothing in this position description is intended to create a contract of employment of any type. Employment is strictly on an at-will basis.