Grants & Special Projects Manager

Starting Wage: $31.56 – 33.55/hr 

FSLA Classification: Exempt

FTE: 1.0 (40 hours/week) 

Sponsors Purpose: 

Sponsors seeks to improve outcomes and opportunities for individuals with conviction histories and to assist individuals released from incarceration with their successful reintegration into our community. Sponsors is a nationally recognized model in reentry services. 

Sponsors Values: 

• Empowerment: We support each person in making their own choices to lead their best life. 
• Dignity: We respect and believe in the goodness of every person.
• Community: We are stronger when everyone is able to fully participate and contribute. 

Reporting/ Supervisory Responsibilities:

This position reports to the Executive Director (ED) and does not have supervisory responsibilities

Primary Objective:

The Grants and Special Projects Manager is a multi-functional role that partners closely with senior leadership to advance strategic initiatives, secure funding, and support organizational growth. This position leads grant writing and reporting, coordinates special projects, and provides high-level administrative and operational support to the Executive Director, Sponsors Consulting Program, and Board of Directors.

Primary Responsibilities:

Grant Writing & Oversight (30%)

• In collaboration with the ED, identify grants and other funding opportunities that meet organizational priorities
• Develop and maintain annual grant funding plan that supplements the agency’s operating budget
• Maintain accurate and comprehensive records for past, current and prospective grants
• Write, submit and manage grant applications from federal, state, local and foundation sources 
• Coordinate with Finance Director and other grant-associated staff to ensure compliance with grant requirements, timelines and deliverables
• Prepare and submit all required grant reports
• Serve as primary point of contact with funding agencies and grantors

Provide Project Support and Limited Executive Support (30%)

• Develop and support internal communication channels that promote information sharing and organizational alignment
• Create and edit documents, presentations, and materials that are consistent with Sponsors’ brand, voice and visual standards
• Manage special projects and organizational initiatives as assigned, exercising judgment, discretion and attention to detail

Reentry Consulting Program Support (30%)

• Serve as first point of contact for Sponsors Reentry Consulting Program
• Support the expansion of Sponsors Reentry Consulting Program
• Provide support and coordination for onsite workshops and individualized consulting
• Support the development of consulting proposals, scopes of work, and deliverables in consultation with the Executive Director
• Coordinate Sponsors team and external collaborators as appropriate
• Track program data, analyze program outcomes and client feedback to inform continuous improvement.

Board Support (10%)

• Serve as a point of contact for Board of Directors 
• Coordinate board communications, meeting materials and logistics

Qualifications:

• A bachelor’s degree in a related field is preferred
• Minimum of 3 years demonstrated success in grant writing and management, including securing and managing philanthropic and governmental grants of different sizes
• Experience working with senior leadership or supporting executive-level functions preferred

Professional Competencies:

• Experience overseeing grants from application through award management and reporting, with a proven ability to ensure compliance and prepare accurate, timely grant reports.
• Exceptional writing, editing, and storytelling skills, with the ability to translate program outcomes into compelling funding proposals.  
• Ability to build and maintain effective relationships with funders, clients, and external stakeholders.  
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• Demonstrated capacity to work independently with a proactive, organized, and solutions-oriented approach
• Excellent organizational, prioritization, and project management skills, with strong attention to detail and follow-through
• Strong customer service and interpersonal communication skills
• Basic research skills
• Experience developing and using data tools such as forms, surveys, and spreadsheets
• Knowledge and understanding of barriers faced by individuals with conviction histories
• Commitment to and alignment with Sponsors mission
• Ability to work effectively with staff from a wide variety of backgrounds, beliefs, and life experiences
• Experience and proficiency with Microsoft Office or similar products

This position announcement reflects essential functions; it does not restrict other tasks or responsibilities that may be assigned.

Work Environment:

• A personal office desk or workstation with personal and shared office equipment 
• Multi-building campus with participant housing and common areas 
• Occasional work at other locations and meetings with community partners off-site
• May encounter frequent interruptions throughout the day
• May encounter individuals experiencing distress  

Physical Demands:

• Walking up and down stairs 
• Sitting for extended periods of time 
• Walking and standing indoors and outdoors in changing climates 
• Ability to carry up to 25 lbs. up and down stairs 

Application Process:

Applications received by May 21, 2026, will receive first consideration. This position will remain open until filled. 

Applications received after the review date will be considered if a candidate is not selected from the first pool of applications.  

To apply:

• Complete an application on Sponsorsinc.org/career webpage. 
• Include a resume and cover letter that describes your interest in the position and your relevant experience. Be sure to include experience related to grant writing and reporting.

Successful candidates for this position cannot be on active supervision with Parole and Probation. 

The Perks of Being a Sponsors Team Member:

• Work with an amazing team of passionate, talented, and committed individuals.  
• We are one of the TOP 100 Non-profits to work for in Oregon.  
• Health, vision, and dental insurance are available for eligible employees and their dependents. Sponsors cover 100% of employees’ and 95% of children's premiums.  
• Over 2 weeks of sick leave and vacation leave, each, per year.  
• 10 paid holiday plus 8 hours of personal leave as a floating holiday.  
• 401(k) with Sponsors’ contributions as soon as 6 months. Up to 5% with no matching required! 
• Our organization qualifies for Public Student Loan Forgiveness.  
• Employee Assistance Program (EAP), including crisis support, homebuying, financial, legal, and wellness resources, and discounts with local, national, and online businesses.   
• Regular pay increases, fun activities, and more. 

Sponsors is an equal opportunity employer committed to an inclusive and equitable work environment. We are stronger and more effective because of the diverse life experiences of our staff. All individuals who meet the qualifications and experience required for the position are encouraged to apply, including those with conviction histories.