Grants Manager

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

POSITION OVERVIEW

This is a full-time in-office position located in Oklahoma County.

The Grants Manager assists the TSET Director of Grants Management with all components of the grant making process: grants development, processing, and implementation, and monitoring of grant programs to assure regulatory compliance and progress toward objectives. The Grants Manager works with the TSET Director of Grants Management and Senior Grants Manager to facilitate quality service delivery to grantees through the application of sound grants management planning, implementation, budgeting, monitoring, closeout and evaluation. In addition, the Grants Manager is responsible for working with the entire TSET Team to cultivate and sustain positive relationships with all grantees and partners.

Working for and with the TSET Director of Grants Management, the Grants Manager assists with tasks related to solicitations and proposal management including the preparation of grant application guidance and requests for proposals, receiving proposals, facilitating grant review processes, and preparing recommendations for the board. The Grants Manager assists the TSET Director of Grants Management and Senior Grants Manager with the monitoring of grants and contracts for initiatives approved by the Board for funding. The Grants Manager works under the guidance and supervision of the TSET Director of Grants Management, who evaluates job performance. Working with the Director of Grants Management, the Grants Manager enhances the agency’s long-range planning, strategy implementation and communications efforts with knowledge of grantees, agency history, pertinent practices, policies, procedures and regulations.

PRIMARY DUTIES AND RESPONSIBILITIES

• Works with TSET Director of Grants Management and Senior Grants Manager to implement and maintain a grants management database that follows the agency’s work processes while balancing the needs of program and accounting staff and regulatory compliance; ensures integrity of data.
• Assists in monitoring agency grants management operations to ensure overall quality service delivery and timeliness of all aspects of grants administration across grant categories.
• Stays abreast of all rules, including caps, allowable and prohibited expenses as related to TSET grant budgets, and works in concert with TSET Program Managers to ensure adherence to those rules.
• Assists with working with other state, federal, and local public and private organizations to identify qualified professionals to serve on external expert review committees and provides staff support to facilitate the external review of proposals, as appropriate.
• Completes technical reviews for grant applications in concert with the Senior Grants Manager.
• Works to prepare materials for Board and committee meetings.
• Supports the TSET Director of Grants Management and Senior Grants Manager in the facilitation of the grant contract awards process, including the delivery of contracts via the grants database and monitoring the required return and full execution of grant contracts. Facilitates grant award payments by requesting additional information necessary to approve payments.
• Monitors grantee spending and adherence to terms of the contract to ensure proper and efficient use of TSET funds.
• Serve as an internal department point of contact for the grantee funding portal.
• Recommends and participates in site visits or financial reviews of grantees as necessary.
• Assists in the revision, creation, and implementation of guidance to assist grantees in managing their TSET-funded obligations effectively.
• Uses the grants database to facilitate accurate and timely grant reporting and forwards notices requesting submission of all required information and reports.
• Works with the TSET Director of Grants Management and other staff to coordinate preparation and completion of all grant-related paperwork necessary to request purchase orders.
• Provides assistance as necessary to organize and execute grant applicant workshops and trainings.
• Serves as a key member of the TSET Grants Management Team for all things related to routine agency operations.
• Other duties as identified and assigned by the TSET Director of Grants Management.

KNOWLEDGE/SKILLS & ABILITIES

• Demonstrated understanding of current grant-making standards, practices, and methods.

• Demonstrated ability to work in a grants management database and contact management system, as well as assisting with customization of the database and preparation of reports.

• Knowledge of and experience in philanthropy, the nonprofit sector, and foundation and state agency grant-making and operations.

• Basic understanding of the agency’s program areas and mission.

• Demonstrated experience in implementing grant policies and procedures.

• Knowledge and application of best practices in grant-making.

• Analytical capabilities with accounting procedures and processes for structuring grant-related projects.

• Ability to communicate technical, budgetary, and program details to staff, grantees, and applicants, orally and in writing.

• Ability to implement effective workflow processes and procedures.

• Proficiency in Microsoft Windows or XP and Microsoft Office products.

• Ability to work in a project management system.

• Ability to foster an atmosphere that recognizes and respects cultural and individual differences

• Ability to work as a member of a team as well as independently.

• Ability to analyze grant processes and participate in efforts to streamline them through use of technology and innovative approaches.

EDUCATION & EXPERIENCE

The Grants Manager must have a combination of education and experience necessary to fulfill the responsibilities and expectations contained in the job description. At a minimum, a candidate for the Grants Manager position must have a degree from an accredited university with at least three years of demonstrated experience in grants administration and monitoring, and significant knowledge of the grant making cycle.

Travel in and out of state to attend trainings, site visits, applicant workshops etc. on an occasional/as-needed basis may be required as part of performing essential duties satisfactorily.

PREFERRED REQUIREMENTS, SPECIAL SKILLS, OR KNOWLEDGE

• Preference may be given to candidates with experience in a private grant making organization.
• Salesforce experience is preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• This position is in a comfortable in-person office setting with a computer for a large percentage of the workday. 
• The noise level in the work environment is usually mild. 
• Travel in-state will be required as part of performing essential duties satisfactorily.

BENEFIT HIGHLIGHTS

TSET is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include:

• Benefit allowance is based on dependents who are covered on health insurance.
• Several health, dental, and vision options for both employees and employees + dependents.
• 11 paid Holidays, 15 days of Vacation, and 15 days of Sick Leave per year.
• Retirement Savings Plans.
• Longevity Pay, based on the employee’s years of service.

ABOUT TSET

The Oklahoma Tobacco Settlement Endowment Trust (TSET) is a grant-making state agency that serves as a partner and bridge builder for organizations working towards shaping a healthier future for all Oklahomans. TSET provides leadership at the intersections of health by working with coalitions and initiatives across the state, by cultivating innovative and life-changing research, and by working across public and private sectors to develop, support, implement, and evaluate innovative, high-impact strategies to improve the public's health.

TSET is a mission-driven organization that strives to prevent and reduce tobacco use and obesity in Oklahoma. TSET strives to be a healthy employer by creating a supportive environment that encourages employees to eat better, move more, and be tobacco-free.   

TSET is an Equal Opportunity Employer. Reasonable accommodation for individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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