Group PM

Title: Group Project Manager

Company/Location: Biolumina / New York, NY  

Department/Discipline: Project Management 

Group Project Manager 

The Group Project Manager is responsible for coordination efforts across an agency franchise.  He/she may manage multiple junior project management team members across the department.  He/she supports the Associate Director of Project Management with department initiatives and helps train, monitor, evaluate and supervise the workload of the department.  

He/she organizes, monitors and routes all jobs through the agency for his/her account(s).   

Primary Job Responsibilities  

• Coordinate job flow process within the Agency in an organized and efficient manner, which includes: 

• Create and update timelines with input from relevant departments 

• Develop and distribute the Daily and Nightly internal status report  

• Coordinate and run weekly internal status meetings 

• Prepare and maintain job site on SharePoint to reflect accurate job history 

• Setup and attend all start-up and internal review meetings 

• Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally 

• Route jobs through all relevant departments and secure signatures at all stages of the job.  

• Ensure cover sheets are complete and contain all relevant information for each job 

• Monitor and assist team members in following the job flow process 

• Present timeline related information/launch planning documents to the client  

• Demonstrate knowledge of and ability to plan a complete product launch 

• Demonstrate proficient use of Dynamics for timesheets 

• Open new job numbers  

• Submit accurate timesheets on a daily basis 

• Demonstrate proficient use of SharePoint 

• Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables 

• Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates 

• Monitor jobs and alert team to possible delays/issues, assure open communication among team members  

• Develop knowledge of Client's process/procedures and the people involved--and interact appropriately 

• Assist peers when workload permits 

• Perform other job-related tasks as assigned by the Director of Project Management 

• Manage the activities of junior project management team members including, but not limited to the following tasks 

• Review dailies, nightlies, and timelines of junior project management team members for accuracy 

• Review and approve direct reports timesheets 

• Support Director of Project Management with launch and convention planning 

• Support Director of Project Management with new business initiatives  

• Present timeline related information/launch planning documents to the client  

Management Responsibilities 

• Manage multiple junior project management team members 

• Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed 

• Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy 

• Make recommendations to Director of Project Management for any workload adjustments 

• Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators 

• Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations  

• Help Director of Project Management evaluate performance of department team members  

• Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions 

• Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency 

  Additional Responsibilities  

• Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department 

• Responsible for the department needs when the Director of Project Management is not in the office 

• Help interview, train, and orient new department team members to the agency, departments and accounts 

• Communicate effectively and professionally 

• Demonstrate ability to set priorities while handling multiple projects 

• Remain calm despite high pressure situations  

• Project a professional, positive attitude toward peers and clients  

• Foster a positive team atmosphere and establish credibility  

• Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process 

• Help develop ideas to make the project management department and the agency run more efficiently  

  Qualifications  

• College degree preferred 

• Minimum of 5 years project coordination advertising experience 

• Minimum of 2 years supervisory experience  

• Excellent written and oral communication skills 

• Detail oriented  

• Ability to handle multiple projects and deadlines  

• Positive/helpful attitude 

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. 

• SALARY RANGE: $128,100 - $155,000

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