Head Office Receptionist

AEC Living is looking for a full-time receptionist for our head office!

Pay Rate- $20-22 per hour DOE

The role of the Head Office Receptionist is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping, and coordination among departments. The ideal candidate will have prior experience as an office or assistant manager working in an office supporting employees in multiple locations.

The primary job duties of a receptionist are:

• Answer the phones


• Keeping the filing system in order, assisting with implementation of new administration systems


• Adding applicable information into the appropriate project management software and CRM systems


• Project documentation support to executive team: formatting and registering internal and external documents, updating applicable task status, and logging comments and content


• Maintaining and creation of complex co-related company and project calendars


• Organizing and coordinating facility tours, sorting and distributing incoming and outgoing post

We are currently looking for a full-time employee, working Sunday through Thursday, 9:00am-5:30pm.

Minimum qualifications are:

• High school diploma or equivalent


• Minimum of 12 months experience (or equivalent education)


• Ability to speak English clearly to elderly and hard of hearing residents


• Ability to work patiently with cognitively impaired individuals

Employment requirements include:

• Proven experience as an Head Receptionist, Executive assistant or Administrative Assistant


• Proficiency in MS Office style systems


• Hands on experience with office machines (e.g. fax machines and printers)


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skillsProof of eligibility to work in US


• TB clearance


• Current COVID vaccinations


• Per state regulations, fingerprint clearance from FBI and DOJ is required before hire (we pay for it!)


• Licensed driver 25+ preferred.

All positions eligible for:

• Paid Time Off


• medical insurance


• dental insurance


• vision insurance


• critical illness


• accidental injury


• identity theft protection


• pre-paid legal services

AEC Living is a group of independently operated senior living communities, a home care agency, a medicare-approved rehabilitation agency, and durable medical equipment retailer, with a history of serving seniors in Alameda and the Bay Area since 1971.