Health Information Management (HIM) Specialist

Health
Information Management (HIM) Specialist

East
Houston Medical Center – Baytown, Texas (Coming Soon)

East Houston
Medical Center is expanding its presence through a new Baytown campus, a modern
facility designed to deliver accessible, efficient, and deeply patient-centered
care to a growing community. To support this exciting growth, East Houston
Medical Center is seeking a polished, detail‑driven Health Information
Management (HIM) Specialist to support the integrity, organization, and
confidentiality of patient health records in a fast‑paced hospital environment.

Position
summary

The HIM
Specialist plays a key role in the Health Information Management department by
compiling, processing, and maintaining patient health records in a manner
consistent with medical, administrative, ethical, legal, and regulatory
requirements. This position supports scanning, indexing, chart analysis, record
retrieval, release‑of‑information preparation, and general HIM workflows to
ensure records are complete, accurate, and readily available for authorized
use.

Key responsibilities

• Prepare,
  scan, index, and file medical documents into the electronic and/or paper
  record accurately and within defined timeframes.
  
• Review
  records for basic completeness, including signatures, dates, and required
  forms, and flag deficiencies for follow‑up.
  
• Compile,
  process, and maintain patient files in accordance with hospital policies,
  legal requirements, and professional standards.
  
• Retrieve
  and route charts and documents to authorized clinical and administrative
  staff as requested.
  
• Assist
  with release‑of‑information processes by preparing records and verifying
  that requests meet authorization and privacy requirements.
  
• Accurately
  enter and update demographic and record information in the electronic
  health record and related systems.
  
• Maintain
  strict confidentiality of protected health information and follow all
  HIPAA and hospital privacy and security policies.
  
• Support
  departmental audits, record reviews, and quality initiatives by organizing
  and supplying needed documentation.
  
• Respond
  to phone calls and inquiries to the HIM department with professional,
  service‑oriented communication.
  
• Perform
  other HIM duties as assigned to support efficient, compliant department
  operations.
  

Minimum requirements

• High
  school diploma or GED required.
  
• Prior
  experience in health information management, medical records, or a
  healthcare office setting preferred.
  
• Basic
  knowledge of medical terminology preferred.
  
• Proficiency
  with keyboarding, office equipment, and basic computer applications
  required.
  
• Strong
  attention to detail, accuracy, organization, and time management required.
  
• Demonstrated
  ability to maintain confidentiality and follow privacy and security
  procedures required.
  
• Effective
  verbal and written communication skills and a professional, courteous
  demeanor required.
  

Preferred qualifications

• Coursework,
  certificate, or an associate degree in Health Information Management,
  Healthcare Administration, or a related field preferred.
  
• Experience
  working in an acute care hospital or multi‑provider healthcare environment
  preferred.
  
• Familiarity
  with electronic health record systems, document imaging platforms, and
  chart analysis or deficiency tracking preferred.
  
• Awareness
  of coding, documentation, and compliance concepts is a plus, even if the
  role is non‑coding focused.
  

Requirements

Minimum requirements

• High
  school diploma or GED required.
  
• Prior
  experience in health information management, medical records, or a
  healthcare office setting preferred.
  
• Basic
  knowledge of medical terminology preferred.
  
• Proficiency
  with keyboarding, office equipment, and basic computer applications
  required.
  
• Strong
  attention to detail, accuracy, organization, and time management required.
  
• Demonstrated
  ability to maintain confidentiality and follow privacy and security
  procedures required.
  
• Effective
  verbal and written communication skills and a professional, courteous
  demeanor required.
  

Preferred qualifications

• Coursework,
  certificate, or an associate degree in Health Information Management,
  Healthcare Administration, or a related field preferred.
  
• Experience
  working in an acute care hospital or multi‑provider healthcare environment
  preferred.
  
• Familiarity
  with electronic health record systems, document imaging platforms, and
  chart analysis or deficiency tracking preferred.
  
• Awareness
  of coding, documentation, and compliance concepts is a plus, even if the
  role is non‑coding focused.