Hospital Ward Clerk

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Opening Date: June 5, 2026

Closing Date: June 12, 2026

Job Class Code:  4232
Grade:  08
Salary:  $18.99 - $24.22/hr**

Shift: 7:00a - 3:30p

*Hourly rate is inclusive of a $1.00/hr. direct care stipend. 

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions

• DESCRIPTION: This is office support and clerical work on a ward at a state institution.  Work includes maintaining general patient treatment and medical records, ordering supplies and equipment, cleaning kitchen, picking up and delivering pharmacy prescriptions, and serving as a ward receptionist.  Work is performed under general supervision.

• REPRESENTATIVE TASKS: (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
• Maintains and audits patient charts in EHR for accuracy.
• Picks up, sorts, and distributes mail for the ward to ensure staff and patients receive mail on a timely basis.
• Orders, picks up and/or delivers various office and ward related materials and supplies including laundry, kitchen and office supplies, and other materials to ensure ward is properly supplied.
• Answers telephone and takes messages for staff and patients on ward in order to ensure messages are delivered.
• Completes maintenance work orders to initiate the repair work needed.

• MINIMUM QUALIFICATIONS:  (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).

Preference will be given to applicants with medical record experience.

A high school diploma or equivalent which includes office practices coursework or training and education such as vocational technical institute or adult education clerical coursework or secretarial school -OR- equivalent clerical office work experience and one (1) year direct care experience to mentally or physically disabled individuals in a mental health or developmental disabilities facility.

Agency information:

Dorothea Dix Psychiatric Center (DDPC) is a 69-bed psychiatric hospital serving the entire State of Maine that provides services for people with severe mental illness.   As a member of a statewide community of care givers, DDPC collaborates with individuals with severe and persistent mental illness, their community and personal supports, to provide recovery-oriented, respectful, compassionate, and effective psychiatric care and treatment in the least restrictive, safest, and most therapeutic environment we can create.

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.