House Counsel Paralegal

Ray, Post, Young, & Barbich House Counsel for Chubb in Pennsylvania, is currently seeking an Employment Law Paralegal for its location in Philadelphia, PA. 

Position Description:

Under the direction of counsel, duties shall include, but are not limited to: 

• Prepare and send Litigation Hold Memo to client

• Send MMSEA – request social security number from client and provide to claims

• Send initial document request via email (at attorney discretion as attorney generally includes this in initial email)

• Discovery – service and answering

• Once counsel have had a Rule 26 conference call, inquire as to whether discovery can be served on plaintiff (can be prepared in advance for review, edits and supplementation)

  • Prepare Interrogatories and Request for Production of Documents to Plaintiff and serve on counsel (can be prepared in advance for review, edits and supplementation)

  • Monitor plaintiff’s responses to our discovery. If overdue, send overdue letter.

• Advise attorney once discovery is received and send discovery requests to client ASAP to begin discovery process

• Paralegal will complete Request for Production of Documents

• Request for Production of Documents

  • Format responses, send to client, preparation of general objections and draft responses for review by attorney; work directly with client to ensure receipt of documents/answers to request for production of documents in a timely manner.

• Interrogatories – Paralegal will set up with general objections and certain specific objections (i.e., expert and/or emotional damage) for attorneys’ review and completion

  • Attorneys will contact clients to complete Interrogatories

• If we need additional time to respond to discovery, request extension prior to discovery due date.

• Draft Position Statements (at attorney discretion)

• Assemble/redact exhibits for Position Statements

• Assemble, organize and label documents received from clients in ProLaw

• Draft Initial Disclosures in Federal cases.

• Upon receipt of Plaintiff’s Initial Disclosures, pull expert information and request medical records

• Order and monitor medical record requests (obtain information from Plaintiff’s Disclosures and Plaintiff’s responses to our Interrogatories)

• Follow-up with Ontellus (or other document management company), as necessary

• Advise Ontellus (or other document management company) to stop work once a case has been resolved

• Expert subpoenas (not depositions). 

• Perform docket search after receipt of 90 day dismissals

  • After 90 days, email attorney and secretary notifying them of search

• Send FOIA requests to EEOC/PHRC/Unemployment Compensation when a case transfers from agency to litigation

• Responsible for billing the appropriate file as work is performed
• Responsible for electronic filing of court pleadings
• Responsible for preparing the case file for trial proceedings
• Responsible for updating data and documenting communications in case file 
• Responsible for utilizing AI where necessary

• 5+ years of experience
• Energetic individual with prior paralegal experience in a litigation law office required. 
• Experience in handling employment law defense matters is preferred. 
• Excellent customer service manner and strong interpersonal skills are required. 
• A strong knowledge of the Microsoft Suite of products is essential. 
• The ability to navigate and effectively manage a case management system is required. 
• Strong analytical skills, as well as advanced oral and written communication skills are necessary. Strong time management and organizational skills with an ability to work in a high volume office and team environment are essential. 
• The candidate should be a highly self-motivated individual, possess high initiative and have the ability to work independently as well as in a team environment effectively.