HR Administrative Assistant

Talk O' Texas is searching for a dedicated, positive, friendly Bilingual Administrative Assistant.  Full-time position (medical, dental, vision, life & 401k).  

Job purpose

The HR Administrative Assistant performs day-to-day HR/staffing operations and office/clerical duties. This position will perform a variety of tasks including, but not limited to the following:

Duties and responsibilities

 Administrative

• Provides clerical and administrative support to COO and HR/Office Manager.


• Answers telephone and greet visitors to the office in a professional and friendly manner.


• Coordinate office supply orders.

 Human Resources

• Hire production employees as needed to always keep a fully staffed production line.


• Post jobs, process applications and maintain an adequate pool of applicants for attrition.


• Maintain seasonal new hires and terminations in HRIS, time clock and payroll systems.


• Track attendance in time clock for production employees.


• Process weekly payroll for seasonal employees.


• Maintain I-9 and seasonal employee personnel files.


• Process new hire paperwork.


• Administer/log first aid. 


• Other duties and projects assigned.

 Off Season

• Coordinate and participate in seasonal employee evaluations


• Rotate and archive office files (personnel, payroll, accounting, etc.)


• Annual HR projects (job descriptions, audits, etc.)


• Initiate and complete relevant HR/Payroll compliance education and training (seminars, webinars, manuals, magazines, websites {i.e. SHRM, DOL, EEOC, IRS, BLS, OSHA, etc.}). 


• Identify and research human resource management policies, practices and procedures that optimize productivity, efficiency and conformance to legal requirements.

 Qualifications include:

• High school diploma or equivalent required


• Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)


• Ability to use basic office equipment (i.e. telephone system, printer, fax, copier, etc.)


• Excellent verbal and written skills in English and Spanish


• Outstanding interpersonal skills displaying patience, humor and helpfulness at all times (frontline contact for employee issues).


• Ability to maintain strict confidentiality regarding payroll, employee issues and company business.


• Ability to multitask handling multiple deadlines and/or projects.


• Must be detail oriented with excellent organization skills: accuracy is essential


• PHR or SHRM-CP certification a plus


• Administrative support experience required – 2+ years


• HR training and/or experience required

 Working conditions

• Office environment with moderate-to-high public/associate interaction.


• Early morning schedule 6 months out of the year during production season.

Physical requirements

• Must be able to read and communicate instruction, processes and procedures to staff.  


• Required to sit at computer workstation approximately 6 to 8 hours a day.


• Assigned to answer and direct phone calls.


• Occasionally required to move about the production and warehouse facilities.


• Often required to stand, reach, pull and bend when performing required tasks.