HR ADMINISTRATOR
ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.
ENTACT is currently seeking a motivated and detail-orientated Human Resources Administrator to join our nationwide fast-paced HR/Payroll Team in our Westmont, IL office. This role will be in the office while training, then will shift to a hybrid arrangement once training is successfully completed.
Position Summary: The HR Administrator supports accurate human resources and payroll records, employee processes, reporting, and service delivery while working closely with Associates and the internal HR team. The role combines administrative coordination, compliance-related processing, communication, and routine office-based data work. Hybrid position requiring 2-3 days in office each week. Essential Job Functions:
- Maintain accurate employee records, personnel files, and HRIS data ensuring high level of data integrity.
- Process new hire onboarding, E-Verify and I-9 processes as well as creating Associate records in HRIS and Electronic Filing System.
- Process employment-related documentation.
- Prepare reports from HRIS system as needed.
- Process unemployment claims
- Administer document distribution through HRIS
- Provide support to our Associates and internal HR team as needed.
- Ensure compliance with company policies, employment laws, and HR best practices.
- Provide administrative support to the Human Resources/Payroll team as needed
- Participate in HR projects, training initiatives, and process improvements
- Other duties as assigned.
Skills and Qualifications:
- "Can-do” attitude, strong connection to team success with a service orientated work ethic.
- Excellent organizational skills, detail oriented, and reliable.
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail, written and verbal communication skills.
- Solid proficiency in Word and Excel.
** for those with experience the following is desirable:
- 2 years’ experience in fast-paced Human Resources / Payroll environment with an emphasis on employee/Associate service.
- Experience in mid-large size multi-site / multi-state service or construction company with a 500+ employee workforce a plus.
- HRIS data input and reporting experience (Paycor and Viewpoint Construction software is plus).
- General knowledge of FLSA, HIPAA, COBRA, EEO, and other labor laws.
Physical Demands: The following physical activities or abilities are commonly, but not always, associated with the performance of this position. The actual requirements of this position will vary.
- Ability to communicate effectively with management, co-workers, vendors, both individually and in front of a group.
- Good reasoning ability and decision-making skills.
- Able to understand and utilize reports, memos, and other documents to conduct business.
- must be able to stand, sit, talk, hear, reach, stoop, kneel and use hands and fingers to operate a computer, telephone, and keyboard.
- Work requires the ability to hear normal conversation, see near objects, and speak clearly.
- Regular use of the phone, email, text, teams and computer for communication.
- Sitting for extended period.
- No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally to lift, carry, push, pull or otherwise move objects may be required.
- The worker is required to have close visual acuity to perform activities such as viewing a computer, extensive reading, preparing and analyzing data and figures.
- Good manual dexterity for the use of common office equipment such as computers, calculators, copiers, and fax machines.
- Ability to read, analyze, and interpret general business periodicals, technical procedures, and government regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Job success often hinges upon interpersonal communication and relationship development skills, and job tasks require frequent interchange and successful completion depends in large part upon effective interaction and communication with others.
- Ability to safely operate a motor vehicle.
- Ability to safely travel by air, car, train, or bus.
Work Environment: The job is primarily performed indoors in a traditional office setting.
Full Time Pay: The salary range for this position is $28.00 - $30.00/hr. commensurate with experience. ENTACT offers a health plan-medical, dental, vision, life, disability; PTO, sick pay per state law, and generous 401k match.
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