HR Lifecycle Coordinator

Position Overview:

Oregon Provider is seeking a highly organized and dependable HR Lifecycle Coordinator to oversee the hiring and offboarding lifecycle. This position works collaboratively with the Agency Director, Human Resources, and the Compliance Manager to ensure smooth onboarding, compliance tracking, payroll coordination, payroll setup for new hires, and basic bookkeeping support. The role plays an important part in maintaining accurate financial and employee records while supporting professional and compassionate offboarding processes.

This role is ideal for someone who thrives on checklists, strong follow through, and detailed coordination while remaining calm, solution focused, and professional in a fast paced environment.

Key Responsibilities

Hiring and Onboarding Coordination:
• Work as part of a team to coordinate hiring and onboarding
• Complete and document reference checks
• Coordinate background checks and UAs
• Schedule in person new hire orientation with Patricia Kendrick, Agency Director
• Send orientation emails and Monday orientation communications
• Assist new hires with downloading and setting up required apps on their phones
• Verify tax documents are completed in Workforce
• Proficient with technology and comfortable navigating multiple software platforms, apps, and digital documentation systems

Payroll and Bookkeeping:
• Minimum 2 years experience using QuickBooks for bookkeeping and payroll
• Assist with payroll setup for new hires and support payroll accuracy and documentation
• Perform basic bookkeeping functions and maintain organized financial and employee records
• Work closely with our bookkeeper, tax preparers, and auditors to ensure accurate reporting, compliance, and timely documentation
• Support organized record retention for payroll and tax purposes

Offboarding Support:
• Support structured offboarding process

• Upload completed exit packets into Payroll and Taxes under Current Payroll
• Scan employee badge into Google Drive and shred physical badge

Systems and Documentation:
• Maintain accurate documentation in Google Drive, BambooHR, Workforce, and Adobe
• Communicate effectively using WhatsApp and internal systems

Qualifications

• Minimum 2 years experience with QuickBooks for bookkeeping and payroll
• Prior experience in HR, onboarding, administrative, staffing, or lifecycle coordination roles preferred
• Strong organizational skills with consistent follow through
• Excellent written and verbal communication skills
• Ability to manage multiple steps, timelines, and details independently
• Confident working with apps, Google Drive, BambooHR, QuickBooks, Workforce, WhatsApp, and Adobe
• High level of professionalism, discretion, and confidentiality
• Reliable, punctual, and able to work fully in person
• Ability to handle change and stressful situations calmly and professionally

• Working knowledge of website maintenance and the ability to make basic website updates is preferred

Benefits:

• Comprehensive medical coverage including vision, chiropractic, acupuncture, and prescriptions
• Delta Dental Insurance
• 401K retirement plan with up to 3.5 percent employer match
• 40 hours of Paid Time Off

About Oregon Provider:

With more than 15 years of dedicated service, Oregon Provider is committed to supporting individuals with developmental and intellectual disabilities. Our work focuses on helping clients achieve their personal goals through Employment Supports, In Home Care, Community Inclusion, and Life Skills development.

Learn more at www.oregonprovider.com