HR Staffing Representative

Oversees the processing of a variety of transactions, forms, and documents associated with the recruitment, hiring, onboarding, and retention of  staff.  May lead and guide the work of others. Performs highly specialized and technical administrative and secretarial functions, which requires advanced knowledge of a specialized area in human resources.  Performs a variety of administrative services as directed by the human resources (HR) professionals. 

EXAMPLES OF DUTIES:

• Processes forms, documents, and records associated with the hiring of staff.  Reviews, analyzes, audits, and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.

• Assists the HR professionals in verification of all required pre-employment documents. Examines transcripts and work experience for salary credit/recognition.

• Utilizes HR systems to include applicant tracking, onboarding/offboarding, and the human resources information system to process, track, and maintain data.  Provides support to applicants, new hires, and others with these applications.

• Creates, prepares and sends a variety of office communications. Reviews outgoing communication to align with Baltimore County Public Schools (BCPS) and HR staffing processes. Creates correspondence, memos, flyers and other documents. Assists with the maintenance of office databases, spreadsheets, and logs.

• Assists new hires with salary discrepancies and issues related to payroll.  Researches, investigates, and problem solves individual issues while collaborating with various offices within human resources (e.g., benefits, retirement, absence management, and employee dispute resolution) and fiscal services.

• Serves as support to applicants needing technical support with applicant tracking and onboarding systems.

• Provides information regarding the hiring, transfer, and separation processes to employees, applicants, and others.

• Creates and releases job postings for vacant positions, creates interview series, schedules candidates for interviews, and assembles interview materials.  Manages candidate pools and enters screening results.

• Reviews, compiles, processes, and reconciles receipts, invoices, expense reports and related financial documents. Prepares and maintains records of purchases and other office financial activities. Records monitors, and reports budget expenditures. Researches and gathers information used in budget preparation.

• Assists with planning recruitment events and attends events as needed. 

• Schedules appointments and meetings.  Arranges for facilities and materials required for meetings, recruitment efforts, and job fairs.  Prepares agendas and takes minutes of meetings.  Prepares meeting notes for distribution.

• Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations.  Creates, organizes, and maintains electronic and paper documents and personnel files.  Assists with the archival and disposal of files.

• May assign, review, and coordinate the work of other administrative support/clerical positions.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

• Completion of high school or appropriate equivalent.  College level coursework preferred.  Five years’ experience working in an administrative support capacity. Administrative experience directly related to human resources administration and/or recruitment and staffing programs preferred.

Licenses and Certificates:

• N/A

Knowledge, Skills, and Abilities:

• Knowledge and understanding of human resources practices, related laws and regulations, BCPS policies and procedures, and master agreement provisions.

• Knowledge of office practices and procedures.  Knowledge of personal computers. 

• Skill in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 

• Skill in setting up and maintaining electronic database and paper filing systems. 

• Skill in gathering and compiling information for reports. 

• Ability to establish and maintain effective working relationships. 

• Ability to maintain confidential information.

• Ability to communicate effectively both orally and in writing.  Must be client focused and detail oriented.  Must possess strong organizational and interpersonal skills, a self-starter who can work independently on many diversified tasks simultaneously.

• Ability to work in a very fluid environment with guidelines but significant variation.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

The work of this class is generally sedentary and performed in an office environment.  Work includes the operation of office equipment, including personal computers, and occasional limited physical activities and travel to events within the county.

CONDITIONS OF EMPLOYMENT:

N/A

Citizenship, residency or work VISA in United States required 

SALARY:    Grade 05/ESPBC (12-Month), $26.55 to $44.42 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified 2026-2027 Effective July 1, 2026 )

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll. 

OTHER COMPENSATION:  This position may also be eligible for comp time as per the ESPBC Master Agreement.  Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.  

FLSA:  Non-Exempt

RETIREMENT:       Eligible for the Maryland State Retirement System.

BENEFITS:  BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.  Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.
 
Visit the BCPS website for additional information about benefit plans for BCPS employees at
https://www.bcps.org/hr/compliance/benefits_and_retirement

This document describes the duties and responsibilities of a position.  It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS).  Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.  
• Be sure to account for all periods of employment and unemployment.  Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered.  A resume will not be the only document considered in determining your qualifications for a position. 
• You MUST attach your unofficial transcript(s) or license(s) to your application if you applying for a position as a teacher or position which requires Licensure/Certification.

Proof of Licenses, Certifications and Education:

• Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application. 

Proof of Degree Equivalency:

• Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx

Pre-Employment Requirements:

• All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. 
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via escript/clearinghouse from your university.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information 

Office of Staffing & Licensure

Shawn Stahl, HR Manager

Email: [email protected]

Phone: 443-809-7872

This document describes the duties and responsibilities of a position or group of positions.  It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.