Human Resources and Safety Assistant

PRIMARY ACCOUNTABILITIES:

• Present safety and training materials to employees.


• Conduct new-hire orientation, including safety, plant policies, schedules, and other required onboarding information.


• Support and mentor new hires during their first several weeks of employment.


• Maintain accurate and up-to-date employee training files and records.


• Maintain the training matrix and regularly update training requirements and completion status.


• Ensure training records and related documentation remain current, organized, and audit-ready.


• Review training programs and materials for effectiveness and identify opportunities for improvement.


• Facilitate and coordinate Weld Qualifications and Technical Tube Bender Qualifications.


• Support HR, HSE, and Plant projects, initiatives, and expectations as needed.

EEO M/F/VET/DISABILITY/Sexual Orientation/Gender Identity

Payroll and Timekeeping

• Perform weekly, monthly, and annual payroll and reporting responsibilities.


• Process payroll every other Monday, including holidays when applicable.


• Monitor timekeeping and work with HR to address employee timekeeping issues, including missed time related to FMLA, Short-Term Disability (STD), unexcused absences, and other leave or attendance matters.

Safety and Compliance

• Facilitate and lead monthly Employee Safety Committee meetings.


• Serve as a liaison between the Safety Committee and Plant Leadership regarding employee suggestions, requests, and safety-related initiatives.


• Maintain meeting minutes and communicate Safety Committee updates and recommendations to Plant Leadership.


• Maintain forklift administrative website with licensed operators.


• Record and maintain safety alerts, first-aid incidents, and near misses in the appropriate databases and systems.


• Complete weekly and monthly safety audits of required areas.

Front Desk and Administrative Support

• Provide professional front desk coverage and management, including answering phones, greeting visitors, and directing employees, guests, and vendors as appropriate.

Employee Events and Recognition

• Coordinate and support employee social, recognition, and engagement events as directed by leadership, including the annual holiday party, summer picnic, safety meals, and other company events.


• Perform other responsibilities as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High school diploma or equivalent required; additional education or training in Human Resources, Business Administration, Safety, or a related field is preferred.


• Previous experience in a manufacturing, industrial, or related work environment preferred.


•  Experience managing processes, procedures, records, or administrative systems with a high degree of accuracy and organization.


• Experience coordinating training, employee activities, safety programs, or other cross-functional initiatives preferred.


• Demonstrated ability to follow established procedures while identifying opportunities for process improvement.


• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.


•  Ability to work effectively and professionally with employees at all levels of the organization.

SKILLS AND ABILITIES:

• Ability to maintain confidential information


• Ability to communicate with employees, opposite shifts, and leadership and in front of small and large groups


• Must have strong computer skills in excel, word, PowerPoint


• Must have proficiency in reading and writing.


• Organizing, Planning, and Prioritizing work.


• Ability to handle multiple projects simultaneously and meet deadlines.


• Team player with a very positive attitude, willing to be a champion of change.


• Ability to communicate professionally and effectively with people at all levels of the organization.