Human Resources Assistant 1

QUALIFICATIONS - High school diploma or GED; One year of experience in human resources/ administrative assistant preferred.

REQUIRED APPLICATION MATERIALS – Resume, Cover Letter, State of Montana Application

Applications submitted without required materials may not be considered.

Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT.

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.

NOTICES

Prison Rape Elimination Act of 2003 -  Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.

Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited.  In secure care facilities possession of tobacco products is also prohibited.

The Montana Department of Corrections is an EOE/M/F/D/V/SO (Equal Opportunity Employer\: Minority, Female, Disabled, Veteran, Sexual Orientation)

Qualifications - External

High school diploma or GED; One year of experience in human resources/ administrative assistant preferred.

Does this sound like you?

Please tell us how and why by submitting your resume and cover letter.  (Please Note\: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system.  You only need to upload the requested documentation.)

 What can you expect from us in return for your hard work?

• Look here to see the additional benefits!  They include:

• Work/life Balance

• Health Coverage

• Retirement plans

• Paid Vacation and Sick Leave and Holidays

• And more…

   

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

 Other important information to be aware of.

• This position requires successful completion of a criminal background check.
• This position requires in office days in both the Helena office and Deer Lodge office.
• Only online applications are accepted.  By applying online, you can receive updates and monitor the status of your application.
• The Department of Corrections participates in E-Verify to confirm employment eligibility.  After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https\://www.e-verify.gov/.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment.

If you want to work making positive changes in the community the Montana Department of Corrections is the place for you!

We are seeking a detail-oriented and proactive HR Assistant to join our Human Resources team. As an HR Assistant, you will play a vital role in supporting the department’s daily operations, maintaining employee records, assisting with recruitment, and ensuring compliance with employment regulations. This entry-level position offers excellent exposure to all aspects of HR and is ideal for individuals looking to build a rewarding career in human resources.

Key Responsibilities

• Maintain accurate employee records
• Support onboarding and orientation for new hires.
• Respond to employee questions and address concerns in a timely manner.
• Support management
• Ensure compliance with labor regulations and HR policies.
• Operate office machines and manage filing systems (paper/electronic).
• Train employees in office practices, policies, and procedures (for advanced roles).
• Provide guidance for complex problems or escalated complaints (for advanced roles).

Skills & Competencies

• Strong organizational and time management skills.

• Attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Discretion and confidentiality.
• Proficiency with office software.
• Ability to multitask and prioritize.
• Helpful, approachable, and solution-oriented attitude.