Human Resources Assistant

Job Type

Full-time

Description

Candeo is a Not to Profit organization committed to enhancing the lives of individuals with diverse abilities. We provide comprehensive support services tailored to meet the unique needs of each person we serve, empowering them to lead fulfilling lives within their communities. At Candeo, we prioritize fostering a work culture that is safe, supportive, inclusive, flexible, and conducive to learning. Our mission is to uphold these principles every day.

Why Candeo:

• Employer with a clear vision and identity
• Honest and approachable leadership
• Culture of learning, kindness & collaboration
• Embrace diversity and inclusion
• Promotes open communication
• Encourages creativity and welcomes new ideas
• Passionate team

Benefits:

• Health, Dental, and Vision Insurance
• Short -Term Disability and Long-Term Disability
• Life Insurance
• Paid Time off
• Flexible saving Accounts
• 401K
• Flex hours
• Hybrid work model

Position Title: Human Resources Assistant 

Position Purpose, Authority, and Accountability

Under the supervision of the Human Resources Director, the HR Assistant provides support to all HR functions, including onboarding, assigning and tracking training, running monthly MVR and OIG reports, maintaining HR electronic records, and scanning documents. All employees support the Candeo mission of inspiring our clients to achieve their personal goals.

Essential Job Functions

Documentation Maintenance 

• Responsible for the maintenance of all HR documents, paper and electronic
• Maintain and review HR files for accuracy and accountability: I-9, MVR, background checks, auto insurance, and terminated employees
• Scan documents into HRIS 
• Assure confidentiality, safe storage and disposal of current and closed records within regulatory guidelines

Hiring Process

Conduct Bi-weekly onboarding with new hires

Training 

• Tracking training
• Build trainees into CDS
• Schedule orientations and non-traditional training for employees as well as Host Home providers and relief workers 
• Maintain KanBan board for training 
• Track and maintain Candeo inservice training results and other training results as needed
• Track and register employees and contractors for Medication Manager Certification
• Register and track employees and contractors for C3 Deescalation Certification training
• Track Mandatory Reporter training for all employees and contractors, making sure that all employees are in compliance with state and federal requirements at all times

Compliance

• Responsible for tracking annual performance evaluations
• Send evaluation tracker, including upcoming evaluation due dates, to all managers and administrators monthly for the next two months
• Appropriately document in HRIS
• Conducts monthly Motor Vehicle reports and maintains reports
• Conducts OIG reports monthly
• Tracks and processes employee referral and retention bonus awards  

Miscellaneous

1. Assist with office events

2. Assist with benefits administration during open enrollment period

3. Assist with other administrative functions as requested

Education/Training/Licenser/Certification Requirements

· One year of experience in human resources

· Experience with people with disabilities preferred

· Valid Iowa Driver’s License

· Proof of automobile insurance

Skill or Proficiency Requirements:

· Possess excellent verbal and written communication skills

· Proficient in Microsoft or compatible software

· Strong attention to detail and organizational skills

· Free from convictions of prior child or dependent adult abuse, neglect or mistreatment

· Possess a motor vehicle that meets the required operational and maintenance guidelines, that are in accordance with the Iowa Department of Transportation motor vehicle safety standards and Candeo’s Motor Vehicle Guidelines