Human Resources Assistant / Executive Assistant to the Chief People Officer

Company Overview: At Essen Health Care, we care for that! 

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Position Title: People & Culture Assistant / Executive Assistant to the Chief People Officer

Reporting to: Chief People Officer

Job Summary: Essen Health Care is seeking a highly organized, proactive, and service-oriented People & Culture Assistant / Executive Assistant to the Chief People Officer to support both the day-to-day operations of the People & Culture department and provide executive-level administrative support to the Chief People Officer.

This role serves as a key liaison between leadership, employees, candidates, and external partners while ensuring the smooth execution of HR initiatives, projects, communications, and executive priorities. The ideal candidate thrives in a fast-paced healthcare environment, maintains strict confidentiality, and demonstrates exceptional attention to detail, professionalism, and follow-through.

Executive Support to the Chief People Officer

• Manage the CPO's calendar, meetings, and scheduling priorities.
• Coordinate leadership meetings, prepare agendas, and distribute meeting materials.
• Take meeting notes and track action items to completion.
• Assist with preparing presentations, reports, and executive communications.
• Manage travel arrangements, expense reports, and executive administrative tasks.
• Prioritize incoming requests and communications on behalf of the CPO.
• Serve as a liaison between the CPO and internal stakeholders, leaders, and external partners.
• Support special projects and strategic initiatives as assigned.

People & Culture Support

• Assist with employee onboarding, orientation coordination, and new hire communications.
• Maintain personnel files and HR documentation in compliance with company policies and regulations.
• Support employee engagement, recognition, and culture-building initiatives.
• Coordinate employee events, training sessions, leadership meetings, and department activities.
• Assist with recruitment coordination, interview scheduling, and candidate communications.
• Prepare employment letters, HR forms, reports, and employee communications.
• Track onboarding, compliance, training, and credentialing-related documentation.
• Support performance review cycles and employee development programs.
• Assist with maintaining HR dashboards, reports, and workforce metrics.
• Provide administrative support for benefits enrollment, employee relations matters, and HR projects.

Project & Administrative Management

• Manage multiple projects simultaneously while meeting deadlines.
• Create and maintain tracking systems, spreadsheets, and project documentation.
• Coordinate cross-functional initiatives with Operations, Finance, Credentialing, Compliance, and Clinical Leadership.
• Maintain confidentiality of sensitive employee, organizational, and executive information.
• Identify opportunities to improve administrative and operational processes.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 2+ years of administrative, executive assistant, HR coordinator, or related experience.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Excellent attention to detail and follow-through.
• Ability to manage competing priorities in a fast-paced environment.

Preferred

• Experience supporting C-suite or senior-level executives.
• Experience in healthcare, human resources, or talent acquisition.
• Familiarity with HRIS, ATS, and workforce management systems.
• Experience coordinating projects across multiple departments.

Core Competencies

• Professionalism and Executive Presence
• Confidentiality and Integrity
• Organization and Attention to Detail
• Relationship Building
• Communication Skills
• Problem Solving
• Adaptability and Flexibility
• Customer Service Mindset
• Initiative and Accountability

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.