Human Resources Coodinator

 Summary of Position:

The Human Resources Manager is responsible for leading and executing a wide range of HR functions to support the organization’s strategic goals. This position oversees employee relations, benefits administration, payroll coordination, recruitment, training and development, compliance, and records management. The role works closely with department managers and external vendors to ensure HR processes are efficient, compliant, and aligned with company values and objectives.

  Duties and Responsibilities:

Benefits & Payroll Administration

• Manage  all aspects of employee benefits programs, including plan design,  implementation, renewals, and vendor coordination.
• Ensure compliance with applicable laws (ERISA, HIPAA, COBRA, ACA) and manage reporting requirements.
• Coordinate with third-party payroll processing firm to ensure timely and accurate payroll processing.
• Approve all employee communications issued by payroll vendors.
• Oversee the processing of enrollments, terminations, COBRA, changes, rollovers, QDROs, and other benefit-related transactions.

HR Compliance & Recordkeeping

• Maintain accurate and confidential employee records, including personnel files, performance reviews, benefit enrollment, and payroll changes.
• Ensure compliance with federal, state, and local labor laws and reporting requirements.
• Prepare documentation and reports required by agencies such as the IRS, DOL, and  insurance regulators.
• Track and process employee terminations, leaves of absence, and other employment in  status changes.

Recruitment & Onboarding

• Assist with recruiting: job posting, interviewing, hiring, and onboarding.
• Administer pre-employment screening and ensure smooth new hire integration.
• Maintain updated job descriptions and organizational charts.

Employee Relations & Performance Management

• Address and resolve employee relations issues; provide coaching and guidance to managers on mediation and conflict resolution.
• Conduct  exit interviews and analyze feedback to improve retention and workplace culture.
• Assist in performance management processes including evaluations, coaching, and disciplinary actions.

Training & Development

• Develop and facilitate training programs on interpersonal communication, supervisory skills, compliance, and career development.
• Support employee growth through structured career planning and development initiatives.

Strategic HR Support

• Analyze trends in benefits, turnover, and employee satisfaction to recommend improvements.
• Identify and implement cost-saving measures related to HR operations and benefits programs.
• Collaborate with leadership to align HR strategies with company goals and culture.

Communications & Employee Engagement

• Create and distribute internal HR communications on policies, benefits, events, and other company updates.
• Organize and promote employee engagement activities and wellness initiatives.

Minimum Qualifications:

· Bachelor’s degree in Human Resources, Business Administration, or related experience required.

· 5+ years of progressive HR experience; prior experience in a generalist level role strongly preferred.

· Working knowledge of employment laws and HR best practices.

· Experience with benefits administration and payroll coordination (experience with third-party vendors a plus).

· Experience in multi-state environment

· Strong interpersonal, communication, and conflict-resolution skills.

· Ability to handle sensitive and confidential information with discretion.

· Proficiency with HRIS and payroll systems; MS Office Suite required.

· HRM-CP, SHRM-SCP, PHR, or SPHR certification.

Competencies:

· Customer Service

· Critical Thinking

· Balanced Decision Making

· Foster Teamwork

· Strong written and oral Communication Skills

· Innovative

· Business Acumen

· Detail Oriented

· Problems should be addressed with possible resolutions to the issues

· Be able to lead without formal authority

· Positive attitude and proactive approach

Working Conditions:

This job operates in a clerical office setting. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Requirements: 

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. 

Flex Energy Solutions is an equal opportunity employer inclusive of female, minority, disability and veterans, (M/F/D/V). Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, age, disability, national origin, citizenship/immigration status, veteran status or any other protected status.