Human Resources Manager

Human Resources Manager 

603 Legal Aid seeks a detail-oriented and proactive Human Resources Manager to support the organization’s HR functions. The HR Manager will play a key role in ensuring smooth HR operations while fostering a positive workplace culture. 

Key Responsibilities 

Recruitment and Compensation 

• Coordinate job postings and candidate outreach. 


• Screen resumes, conduct preliminary screening calls, and schedule interviews. 


• Conduct reference screenings. 


• Conduct background checks, research candidates, and new hire paperwork. 


• Write and update job descriptions and make exempt/non-exempt classification determinations. 

Onboarding & Offboarding 

• Facilitate onboarding and orientation for new employees. 


• Schedule training during first 30 days of employment 


• Facilitate offboarding and conduct exit interviews. 


• Assist with post-termination processes (final checks, property collection, etc.). 

Compensation, Benefits & Payroll Support 

• Evaluate compensation in line with organizational goals. 


• Evaluate benefit needs, satisfaction, and opportunities. 


• Assist employees with benefits enrollment and questions. 


• Maintain records of leave balances and PTO requests. 


• Administer protected leave (e.g., FMLA, ADA accommodation requests) and track related documentation. 


• Manage relationships with HR-related vendors (benefits brokers, background check providers, payroll processors, etc.). 

Policies & Procedures  

• Draft, revise, and maintain employee handbook and HR policies. 


• Ensure policies remain compliant with evolving federal, state, and local employment law. 


• Communicate policy updates to staff and maintain a central policy repository. 


• Develop and maintain SOPs for core HR processes (hiring, onboarding/offboarding, leave requests, etc.). 


• Review policies periodically and recommend updates based on organizational needs or legal changes. 

HR Compliance & Records Management 

• Ensure compliance with federal and state labor laws. 


• Maintain up-to-date employee records, including personnel files and HRIS data. 


• Manage performance review processes.  


• Support HR-related components of grant compliance, including time-and-effort documentation and personnel policies tied to funder requirements, and assist with related audits. 

Employer-Employee Relations  

• Identify and implement HR best practices. 


• Serve as primary point of contact for HR-related inquiries. 


• Support employer in handling employee issues, resignations, and terminations. 


• Advise and support supervisors and managers in addressing employee performance, conduct, attendance, workplace concerns, and other employee relations matters.  


• Assist with progressive discipline, performance improvement plans, corrective action, and other performance management processes.  


• Provide guidance to managers on applying HR policies and practices consistently and fairly.  


• Serve as thought partner to executive team on handling HR matters. 


• Maintain appropriate documentation of employee relations matters and ensure confidentiality throughout the process. 

Training & Development 

• Coordinate ongoing staff professional development opportunities. 


• Coordinate required compliance training (e.g., harassment prevention) for all staff. 


• Support supervisor/manager training on HR processes and policies. 

Workplace Safety 

• Support workplace safety practices and administer workers' compensation claims as needed. 

HR Metrics & Reporting 

• Track HR metrics such as turnover and headcount. 


• Prepare HR reports and updates for leadership and/or the board. 

Office Culture and Engagement 

• Manage employee feedback initiatives. 


• Assist in organizing staff appreciation events and wellness programs. 


• Create a safe environment. 

Other Duties as Assigned 

Skills & Abilities 

• Strong interpersonal and communication skills, with the ability to work effectively with diverse teams. 

• Experience with full-cycle recruitment, benefits administration, and employee relations. 

• High attention to detail and strong organizational skills.  

• Excellent written and verbal communication skills. 

• Strong conflict resolution and interpersonal skills.  


• Ability to handle sensitive information with discretion. 


• Strong problem-solving skills and the ability to handle confidential information with discretion. 

• Knowledge of HR best practices, employment laws, and regulations. 

• Ability to work independently and exercise sound judgment in a small-organization setting where the HR Manager often wears multiple hats. 

• Nonprofit experience is preferred but not . 

Qualifications 

• Associate’s or bachelor's degree in Human Resources, Business Administration, or a related field preferred. 

• 3+ years of experience in an HR support role. 

• Familiarity with Bamboo HR, or other HR software and payroll systems preferred. 

• Proficiency in Microsoft Office Suite. 

Compensation & Benefits 

This is a full-time, salaried position. The starting rate will be based on experience with an expected range of $57,500 - $68,750, which represents 3 to 10 years of experience. This position also includes 603LA’s generous paid time off and benefits package.