Human Resources Representative-Fmla/Retirement Coordinator

Position Overview

Serves as a Human Resources Representative for the division of Human Resources, under the office of the Director; Performs in-depth personnel functions preparing and processing documents for FMLA.; Investigates and responds to inquiries from employees, management, and Central Management Services (CMS) related to employee Family Medical Leave Act (FMLA) issues; Provides guidance and training to supervisors and HR Liaisons on the provisions, procedures, and guidelines on FMLA; Provides interpretation and explanation of the established rules, policies and procedures related to specific leave requests; Interprets and implements bargaining unit contracts as they relate to leaves; Responds to inquires and provides guidance and counsel to employees related to retirement/disability benefits; Process all State Retirement System (SRS) forms, conducts pre-retirement workshops with employees, prepares and mails retirement information packets to employees; Processes all retirement and disability leave of absence paperwork and distributes to the SRS and payroll timely; Performs research, conducts studies to complete specialized reports as requested; Creates spreadsheets and tracks all Leaves; Ensures appropriate documentation is received and communicates verbally and in writing with physicians and their staff regarding documents and status on Leave of Absences; Processes all required forms to payroll and the State Retirement System accordingly; Works with SRS and payroll to resolve any issues; Creates and maintains spreadsheets and tracks retirement information as requested by management.  

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as a Human Resource Generalist. 


• Responds to sensitive and controversial inquires related to FMLA.


• Serves as the ISP Retirement/Disability Coordinator.


• Provides professional assistance and tracking related to FMLA, Family Bereavement Leave Act (FBLA), Parental Leave and Military Leave, Reviews Employee medical reports for Leave of Absences.


• Conducts Retirement orientations when requested.


• Provides professional assistance related to FMAL and Retirement.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development to completion of four years of college.


• Requires one year of professional experience preferably in Human Resources, or satisfactory completion of an approved training program. 

Preferred Qualifications

• Prefers two years working knowledge of public or private sector Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining contracts, departmental policies, and procedures.


• Prefers two years experience with Leave of Absence programs and procedures, specifically the Family Medical Leave Act.


• Prefers two years experience in using computer systems, software, templates, or other guides.


• Prefers two years experience maintaining records of a highly confidential nature.


• Prefers one year experience preparing and executing presentations for others, to provide information.


• Prefers one year experience developing and maintaining successful and professional working relationships with a wide variety of staff.

Conditions of Employment

• Requires ability to pass agency background investigation.


• Requires ability to successfully pass agency drug screen.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Health, life, vision, and dental insurance.


• 12 weeks paid maternity/paternity leave.


• Pension Plan


• Deferred Compensation, and other pre-tax benefit programs.


• Employees earn twelve (12) paid sick days annually.


• Ten to twenty-five (10-25) paid vacation days based on years of service.


• Employees earn three (3) paid personal days pro-rated based on start date.


• Thirteen-Fourteen (13-14) paid state holidays annually.