HVAC Accounts Receivable Associate

*Serious
applicants should apply through our career website at https://christiansonco.zohorecruit.com/jobs/Careers.

Billing:

• Generate
  and distribute accurate invoices for HVAC (New Construction, Service and
  installations).
  
• Review
  work orders and service reports to ensure accurate billing.
  
• Process
  incoming payments and record them in the accounting system.
  
• Maintain
  and update customer billing records and account information.
  
• Monitor
  accounts receivable and follow up on overdue accounts to ensure timely
  payments.
  
• Respond
  to customer inquiries regarding billing issues and resolve discrepancies.
  
• Month-end
  and year-end closing processes.
  
• Performs other related duties as assigned
  

Customer Service:

• Provide
  excellent customer service by addressing customer inquiries and concerns
  related to purchasing, scheduling, and billing.
  
• Ensure
  a positive customer experience by maintaining clear and professional
  communication.
  

• Answer
  incoming Service calls as needed and coordinate and schedule HVAC services
  and installations for customers.
  
• Work
  closely with the dispatcher and Service Manager to align schedules with
  project requirements.
  
• Communicate
  scheduling details and changes to customers and internal teams promptly.
  
• Maintain
  and update the service schedule in the company’s management software
  

Job Type: Full-time

Pay: Starting at $20.00 per hour

Expected hours: No less than 40 per week

Schedule:

• 8 hour
  shift
  
• Day
  shift
  
• Monday
  to Friday
  
• Ability
  to Commute: Round Rock, TX 78664
  
• Work
  Location: In person
  

Requirements

Qualifications:

• Education: High
  school diploma or equivalent required; associate degree in business
  administration, accounting, or related field preferred.
  
• Experience: 2
  years of related experience in scheduling, billing, or a related field;
  experience in the HVAC industry is a plus.
  

Skills:

• Proficiency
  in accounting and Microsoft Office Suite (Excel, Word) as well as our
  proprietary software program.
  
• Strong
  organizational and multitasking abilities.
  
• Excellent
  communication and customer service skills.
  
• Attention
  to detail and accuracy in record-keeping.
  
• Strong
  problem-solving abilities and the ability to work independently.
  
• Familiarity with bookkeeping and basic accounting
  procedures including GAAP
  
• Bilingual
  is a plus
  

Key Competencies:

• Multitasking: Ability
  to manage multiple responsibilities effectively.
  
• Communication: Clear
  and professional communication with suppliers, customers, and internal
  teams.
  
• Organization: Efficiently
  managing schedules, inventory, and billing processes.
  
• Customer
  Focus: Prioritizing customer satisfaction and resolving issues
  promptly.
  
• Problem
  Solving: Identifying and addressing issues related to purchasing,
  scheduling, and billing.
  

This job description outlines the general duties and
qualifications required for the HVAC Accounts Receivable Associate role and may
be subject to modifications based on the company’s specific needs.

Benefits

• 401(k)
  
• 401(k)
  matching
  
• Company
  Paid – Health Insurance
  
• Company
  Paid – Basic Life Insurance
  
• Dental
  insurance
  
• Vision
  Insurance
  
• Short-Term
  & Long-Term Disability
  
• Life
  Insurance
  
• 8 Paid
  holidays
  
• Paid
  time off