HVAC Estimating Manager

HVAC ESTIMATING MANAGER

POSITION SUMMARY:  This position requires a self-starter to lead our estimating team to grow and develop our estimating department. Candidates need to have the ability to develop existing and new relationships in a sales capacity. To service existing client base while developing new customer relationships.    Position is primarily with our construction side of the business, but experience with service estimates as well as project management is a plus.

Duties and Responsibilities:  Oversee the estimating and collaborating with the sales team to generate and prioritize Plan & Spec bids, Design Build, Retrofits, Budget Pricing and Large Change Orders:

• Collaborates & oversees the estimating team on a daily basis to review potential bids, prioritize bid order, staying current on status of all bids in process and working to keep bid pipeline current and accurate.


• Works with sales team to stay current on customer relations, deadlines and intercompany work, utilizing HubSpot CRM software.


• Estimates installation and repair of HVAC and Mechanical systems and projects.


• Identifies labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents.


• Computes costs by analyzing labor, material, and time requirements.


• Resolves discrepancies by collecting and analyzing information.


• Presents prepared estimates by assembling and displaying numerical and descriptive information.


• Accurately and comprehensively understanding the scope of work and customer requirements to develop a Proposal in line with the desired project outcome


• Surveying and evaluating mechanical systems for installation and repair Providing project cost estimates and Proposals for discussion and review with Install Management


• Timely and professional submittal of Bids


• Coordinating with the project management and field operation teams to relay information captured during the estimating phase as well as reviewing job approach and implementation


• Customer Relations- Promptly address customer concerns and resolve with the intent of maintaining a long-term relationship.


• Company Relations-Build and maintain positive rapport and working relationships with all personnel to resolve problems, gain opportunities and maximize profit.


• Documentation-Prepare complete, clear, and concise reports, proposals, required company paperwork as required. Maintain support information relative to ongoing work.

Requirements and Qualifications:

• High energy level to handle dynamic, evolving, and fast-paced workload


• Ability to work on multiple projects at once


• Excellent time management skills and prioritization of tasks to meet deadlines


• Analytical with strong attention to detail


• Excellent communication skills and  customer-centric approach


• Proficient with Microsoft Office: Outlook/Word/Excel.


• Knowledge of Quotesoft is critical, to build assemblies into data base, adjust current data base labor units, track costs vs. estimate to adjust for
  future competitive bids.


• Thorough knowledge of the HVAC industry, HVAC industry: +5 years (Preferred), Estimating: +3 year (Preferred)


• An outgoing personality with strong communication and negotiation skills


• Initiative; self-motivated and driven self-starter with high integrity.


• Skillful listener, with excellent communication, interpersonal, and customer service skills.


• Service estimating and project management experience a plus

• High School diploma or GED equivalent and a quick learner


• Current valid driver’s license for operating motor vehicles in the state of New Jersey


• Must be punctual, dependable and be able to take initiative and be proactive

• Embrace change in processes as the company continues to grow


• Estimating is an ongoing and ever-changing field. In order to remain competitive, it is important that the estimator is vigilant in staying current with market trends, costs and competition

Working Conditions:

Ability to meet the physical requirements of the role, including climbing ladders/stairs to view system components, maneuvering in mechanical rooms, and similar

The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not an exhaustive list of all duties, responsibilities, knowledge, skills and abilities associated with the job.

Job Type: Full-time

We are a drug free company and require all employees to pass a drug test prior to beginning employment

Company Benefits:

·         Competitive Industry Salary based on experience

·         Company issued uniforms

·         Vacation Days

·         Cell phone

·         Sick Days

·         Matching 401K

·         Paid Holidays

·         Formal and informal training if eligible

·         Health Care, Dental, Vision plans