Inventory Control Coordinator/Specialist

Position:                        Inventory Control Coordinator/Specialist                          

Department:                Supply Chain              

Reports to                     Procurement Manager                     

Direct Reports:           None     

Classification:            Hourly   / Non-Exempt         

General Description

We are seeking a detail-oriented and organized Inventory Control Specialist to support our growing Supply Chain team. This role is responsible for maintaining accurate inventory, coordinating receiving activities, managing documentation, supporting reporting and month-end activities, and helping improve inventory and warehouse processes. You will collaborate cross-functionally with teams including Customer Service, Logistics, Inventory Management, Supply Planning, Quality Assurance, R&D, and Sourcing.

Essential Duties

Inventory Control & Operations

• Perform cycle counts and physical inventory audits to maintain inventory accuracy.


• Investigate and reconcile inventory variances and identify root causes.


• Maintain accurate inventory information in ERP/WMS systems.


• Monitor inbound and outbound inventory movements and ensure proper documentation.


• Review and process receiving documents and support invoice approval activities.


• Support aging reports, inventory shortage analysis, and other inventory reporting.


• Maintain PODs, BOLs, packing slips, and supporting documentation for accounting, claims, and deduction resolution.


• Partner with production for planning.


• Assist with procurement duties and projects as needed.

Receiving & Warehouse Coordination

• Support receiving activities across two plants and local cold-storage facilities.


• Ensure products are properly labeled, stored, organized, and documented.


• Work with warehouse personnel to maintain efficient storage practices and inventory flow.

Data & Reporting

• Perform accurate data entry and maintain inventory records.


• Prepare daily, weekly, and monthly inventory reports.


• Analyze inventory trends, usage, discrepancies, and shrinkage.


• Monitor overstocked, slow-moving, aging, and at-risk-of-expiration inventory.


• Support month-end inventory activities and reporting.

Process Improvement

• Identify opportunities to improve inventory and warehouse processes.


• Support the development and implementation of SOPs.


• Help improve inventory accuracy, material flow, and operational efficiency.


• Participate in strategic Supply Chain projects and initiatives.

Minimum Qualification and Requirements

• 1–3 years of experience in inventory control, warehouse operations, supply chain, logistics, or a related field.


• Bachelor’s degree preferred


• Experience with inventory software, ERP/WMS systems, spreadsheets, and data entry.


• Strong proficiency with Microsoft Office, including Excel, Outlook, Teams, Word, and PowerPoint.


• Strong communication and interpersonal skills


• Ability to work collaboratively in a cross-functional team environment


• Ability to effectively prioritize work and complete urgent tasks in a timely manner


• Curiosity to understand how data impacts the customer experience and business operations


• Must have a valid Californian Driver’s License with a clear driving record.

Physical Requirements and Work Environment

• Ability to lift up to 40–50 lbs. as needed.


• Ability to stand, walk, bend, and move throughout warehouse and production areas for extended periods.


• Ability to work in warehouses, production, and cold-storage environments.

• Ability to work in a hot, cold, wet, and/or loud environment.

• Ability to safely perform required duties in an operational environment.

Schedule

Monday to Friday 8am to 5pm

Onsite in San Leandro; Occasional travel to Oakland Facility.