Inventory Coordinator

Job Description:

Job Summary: Support the daily operations of the AAON NAIC (Lab) by maintaining accurate inventory records, organizing and tracking consumables and tools, and ensuring materials are available to support testing, customer visits, and ongoing engineering activities. Demonstrate strong attention to detail, consistent documentation practices, and the ability to work collaboratively with Lab personnel, vendors, and internal departments.

Essential Job Duties and Responsibilities:

·         Follow established safety procedures and maintain awareness of lab equipment, testing activities, and material handling protocols.

·         Maintain accurate inventory levels for consumables, long‑term stock items, fasteners, tools, and office supplies.

·         Perform routine cycle counts and update the Master Inventory list.

·         Track incoming and outgoing materials, ensuring all items are logged, labeled, and stored appropriately.

·         Assist with ordering and replenishment of supplies based on usage trends and minimum stock thresholds.

·         Support tool inventory management.

·         Enter and update inventory data in designated systems, spreadsheets, and logs.

·         Document discrepancies, shortages, and damaged items.

·         Maintain organized digital and physical filing systems for inventory records.

·         Support the creation and upkeep of inventory‑related procedures and documentation.

·         Assist with vendor coordination for fasteners and consumables.

·         Assist with Lab organization and consolidation projects.

·         Help maintain cleanliness and orderliness of storage areas, supply rooms, and inventory zones.

·         Stage project parts in preparation for project startups.

Education and Experience Requirements:

·         High school diploma or GED; an associate degree in Business, Supply Chain, or a related field is preferred.

·         Minimum of 1–2 years of experience in inventory control, warehouse operations, administrative support, or a similar role.

·         Forklift certification preferred

Knowledge, Skills, and Abilities:

·         Strong attention to detail and accuracy in data entry.

·         Ability to follow established procedures and maintain consistent documentation.

·         Basic understanding of inventory control principles.

·         Proficiency with Microsoft Excel and digital tracking tools.

·         Strong organizational and time‑management skills.

·         Communicate effectively with cross‑functional teams, vendors, and internal departments.

·         Ability to work independently and communicate effectively with cross‑functional teams.

·         Comfortable working in a fast‑paced, technical environment.

Work Environment:

·         Works effectively in a fast-paced, high-pressure, team environment.

·         Works primarily in the test lab and manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure.

·         Lift up to 50 lbs., climbing, stooping, sitting, or standing for prolonged periods.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time.  The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.