Invoicing Supervisor

JOB TITLE: Invoicing Supervisor

DEPARTMENT: Accounting and Finance

SUPERVISOR: Accounting Operations Manager

SUMMARY: The Invoicing Supervisor supports the Accounting Operations Manager in leading the Accounting and Finance team and managing day-to-day operations. This role is ideal for someone who enjoys balancing people leadership with hands-on problem solving and process improvement. The Invoicing Supervisor will gain full exposure to department processes, enabling effective leadership and providing backup support as needed.

This position will embody Lightserve’ s core values, exemplifying them with the utmost integrity. Employee will represent Lightserve and their department with the highest regard in both external and internal communications, ensuring a standard of excellence in all interactions.

 DUTIES AND RESPONSIBILITIES:

• Supervise, hire, train, and develop members of the accounting team. 


• Provide ongoing coaching and feedback, including holding biweekly one-on-one meetings with direct reports.


• Understands client pricing models and invoicing procedures.


• Analyzes work performed and makes invoicing decisions while balancing a customer-centric culture and margin awareness.


• Oversee customer invoicing, including invoice creation using internally developed software and submission through client-preferred methods (third-party platforms, Excel spreadsheets, email, etc).


• Ensures vendor bills are reviewed, updated and approved.


• Works within internally developed software; maintaining detailed job notes for effective cross departmental collaboration and documentation of historical performance.


• Creates channels of communication among clients, vendors and internal team members to obtain information necessary to perform job tasks.


• Assist with additional accounting-related tasks and projects as needed.


• Additional job duties/responsibilities as assigned by management.

QUALIFICATIONS AND SKILLS:

Required Qualifications:

• Minimum of 2 years of management or leadership experience.


• Demonstrated ability to train, coach, and develop team members, including delivering constructive feedback.


• Strong analytical, problem-solving, and decision-making skills.


• Ability to maintain a professional presence with all vendors, customers, colleagues and management.


• Customer service mindset with a commitment to timely and accurate responses. 


• Ability to work effectively in a fast-paced environment with multiple competing priorities.


• Ability to navigate multiple computer system windows, applications, and utilize search tools to find information.


• Outstanding communication and presentation skills (verbal and written).


• Proficient in Microsoft Office Suite.


• Ability to travel, occasionally overnight.

COMPANY BENEFITS:

• Company‐paid medical and dental premiums for employees on our base.


• Paid parental leave.


• Access to vision and other ancillary benefits.


• 401(K) including company match after one year.


• Company paid long‐term disability and life insurance.


• Paid time off plus 10 company‐paid holidays.


• Current hybrid work schedule after successful on-boarding period (3) days in the office and (2) days remote.

WORK ENVIRONMENT:

• Office, cubicle, or workstation

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Lightserve Corporation is a drug-free workplace and an E-Verify employer. A pre-Employment drug screen will be required. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may by required from day-to-day.