Kids Ministry Coordinator (Saratoga)

REPORTS TO: SARATOGA CHILDREN’S PASTOR

RELATES CLOSELY WITH: CHILDREN’S MINISTRY TEAM

CLASSIFICATION: PART-TIME up to 30 hours per week

PAY: Hourly

WestGate Church, a non-denominational, multi-congregational church situated in one of the most diverse and influential regions of the world—the Silicon Valley—is seeking an energetic, skilled Kids Coordinator to help provide a safe, warm and welcoming environment for our children and their families. This part-time role (Sunday - Thursday) may require occasional work on Fridays and Saturdays as well as evening hours.

PERSONAL QUALIFICATIONS

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart. 
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.  
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others. 
• Demonstrates strong chemistry, connecting well with people as a relational team player.

PROFESSIONAL QUALIFICATIONS

• Bachelor’s Degree from a four-year college or university; or over two years related experience and/or training; or equivalent combination of education and experience.  
• Positive, professional, self-starter with the ability to organize and prioritize responsibilities and projects with minimal direction. 
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact. 
• Exhibits personal and professional discernment and discretion.  
• Superior communication skills: written and verbal.

PRIMARY RESPONSIBILITIES  

• Help execute WestGate Kids environments, ensuring a safe, prepared, and welcoming experience for children and families
• Support classroom flow, transitions, and overall program experience, including real-time problem solving (staffing, kids’ needs)
• Help recruit, hire, train, and onboard childcare workers building a strong and reliable team
• Schedule childcare staff and support Sunday and event coverage using PCO
• Serve as a point of contact for parents, providing support, communication, and a welcoming check-in experience
• Partner with the kids pastor throughout the week by supporting Sunday scheduling, preparing curriculum and materials, and ensuring all environments are ready for Sunday.
• Support and encourage Serve Team members, helping build a healthy and positive team culture
• Ensure all Kids environments are clean, organized, age-appropriate, and fully stocked with necessary supplies and materials
• Help implement curriculum, activities, and simple lessons across environments
• Support execution of kids programming and events beyond Sundays as needed
• Follow and enforce WestGate Child Protection Policies at all times, maintaining a safe and secure environment
• Complete incident/ouch reports and communicate with parents when needed
• Coordinate room reservations, event setup, and scheduling through PCO
• Maintain accurate documentation and ensure compliance with all policies and procedure

PRIMARY LEADERSHIP COMPONENTS

• Motivational Leadership - “I lead through platform” - Inspire action through platform leadership and motivational speaking. Low to High(1-5): 1
• Strategic Leadership - “I lead through strategic planning” - Advance our mission through data, planning, execution, and reporting. Low to High(1-5): 4
• Directional Leadership - “I lead through vision” - Ensure progress by defining goals, key objectives and providing guidance. Low to High(1-5): 3
• Relational Leadership - “I lead through connection” - Foster growth and well-being through personalized connection and care. Low to High(1-5): 5
• Team Leadership - “I lead through team” - Build team by recruiting, training, scheduling, and celebrating contributors. Low to High(1-5): 5

LEGAL NOTICES - PHYSICAL DEMANDS

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

LEGAL NOTICES - WORK CONDITIONS

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed.

This job description is not designed to cover or comprehensively list all possible duties, activities, or

responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s

understanding of the requirements, essential functions, and duties of the position.