Land Administration Division Order Analyst

Whitley Penn, one of the nation’s leading audit, tax, and advisory firms, is looking for an Owner Relations Coordinator to join our Oil & Gas Land Administration team! The Owner Relations Coordinator will manage multiple client email accounts, maintain owner relations inquiry logs, process owner maintenance change requests, ensure proper documentation and filing of legal requirements. 

Whitley Penn has become one of the fastest growing public accounting firms by providing exceptional, personalized service that reaches far beyond traditional accounting. In addition to Audit and Tax solutions, we offer a wide range of Advisory and Consulting services.  We work in collaborative teams with an emphasis on an open-door policy, entrepreneurial thinking, and a well-built culture. At Whitley Penn, we learn, innovate, and achieve by sharing knowledge, embracing new ideas, and working together. We’re looking for professionals who think like owners and want to be part of shaping a high-growth firm.  

Position Details

Title: Division Order Analyst

Classification: Full-time; Exempt

Department: Client Accounting & Advisory Services – Energy – Land Administration

Location: Houston

Office Expectations/Hours: Hybrid work schedule

What You Will Do

• Analyze and calculate interests to determine ownership of production proceeds from oil and gas wells from title opinions, oil and gas leases, probate, conveyances, and curative to determine ownership


• Compile requisite record title documents and analyze conveyance documents, estate proceedings, and assignments to process changes in mineral, royalty, and working interest ownership


• Collaborate with landmen to acquire curative for title requirements and DOI for new drills


• Create and maintain division of interests in corresponding joint interest billing (expense) and revenue (pay) decks including marketing burden groups and BPO and APO decks when necessary


• Generate and distribute division orders


• Verify company interest on any outside operated division order


• Address royalty and working interest inquiries through phone, written or electronic communication.


• Process pay code changes (suspend or release owner interests)


• Maintain business associate information for all owners, partners, and lessors including contact information and tax ID


• Solid knowledge of Real Property Law and O&G agreements interpretations

What You Need to Get Here

• Bachelor's degree in Business, Energy, Technology, or related field


• 2-3 years of functional oil and gas experience in Division Order or relevant Land Title related experience


• Experience with Quorum On Demand Accounting or OGsys, preferred


• Strong technical acumen with MS Office suite


• A clear understanding of Federal, State and regional laws as they pertain to the conveyance of minerals and oil and gas rights, contracts, leases, pooling, unitization and deducts


• Ability to work within strict time constraints and changing priorities efficiently


• Must be well organized and flexible


• Possess strong interpersonal skills, communication, and teamwork skills


• Ability to balance multiple priorities and communicate both written and verbal


• Seek opportunities to innovate, improve processes and look for efficiencies

Why Should You Join Us? 

• Firm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)


• Voluntary Dental and Vision Insurance


• 17 Annual Firm holidays, with extended breaks around July 4^th and year end


• 20 Days Paid Time Off


• Paid Maternity and Parental Leave


• 401(k) with Profit Sharing


• Discretionary Bonus Program


• Firm Paid Becker CPA Review Course & Reimbursement for Exam Fees


• Health & Wellness Program


• Pet Insurance 

This job description does not list all the duties of the job.  You may be asked to perform other instructions and duties.  You will be evaluated in part based upon performance of the tasks listed in this job description.

Management has the right to revise this job description at any time.

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law.  Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications: https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify%20Notices.pdf?dl=0.  All employment is decided on the basis of qualifications, merit, and business need.

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