Lease Administrator

Job Description

Job Title: Lease Administrator                   

Report to: Team Lead

Job Summary:

The Lease Administrator is responsible for managing lease administration services across multiple client portfolios within a managed services environment. This role ensures accuracy, compliance, and timely execution of lease-related obligations while delivering high-quality service to diverse clients.

The ideal candidate is detail-oriented, highly organized, and a collaborative team player who thrives in a fast-paced, client-focused setting and can effectively balance competing priorities.

Key Responsibilities:

• Review, abstract, and interpret lease agreements, amendments, and related documents across multiple client portfolios


• Maintain accurate lease data and critical dates in lease administration systems such as TRIRIGA, MRI, Tango, Visual Lease, CoStar and Lucernex


• Track and manage key lease terms including rent schedules, escalations, renewals, and expirations


• Ensure compliance with lease terms and client-specific requirements


• Partner with accounting teams to process rent payments, validate invoices, and complete expense reconciliations (including CAM, tax and insurance)


• Serve as a point of contact for lease-related inquiries from clients, landlords, and internal stakeholders


• Coordinate training of vendors and abstraction partners


• Collaborate cross-functionally with legal, finance, and facilities teams to resolve issues


• Prepare reports and provide insights to clients regarding lease obligations and key portfolio metrics


• Create or update SOPs and other process documentation


• Support lease audits by gathering and validating documentation


• Identify discrepancies and proactively recommend solutions

Qualifications

• Bachelor’s degree preferred


• 3+ years of experience in lease administration or corporate real estate


• Experience with international lease agreements preferred


• Experience supporting multiple portfolios or clients is preferred


• Strong understanding of lease terminology and commercial real estate practices


• Proficiency in Microsoft Excel and lease administration systems (e.g., MRI, etc.)


• Excellent organizational and multitasking skills


• Strong analytical and problem-solving abilities


• Effective written and verbal communication skills

Core Competencies:

• Client-Focused Mindset: Delivers high-quality service and builds strong client relationships


• Team Player: Collaborates effectively within internal teams and contributes to shared goals


• Attention to Detail: Ensures accuracy across multiple leases and client accounts


• Time Management: Prioritizes and manages competing deadlines across portfolios


• Adaptability: Thrives in a dynamic, fast-paced environment


• Accountability: Takes ownership of responsibilities and follows through on commitments

Working Conditions

• Office-based or hybrid environment


• May support clients across different time zones


• Standard business hours with flexibility during peak periods (month-end, audits, accounts payable schedule)

Location:

• Hybrid at the King of Prussia, PA office or fully remote

About Jackson Cross Partners

Jackson Cross Partners (JCP) is a commercial real estate firm, based in suburban Philadelphia, offering brokerage, advisory and portfolio management services with a specialized focus on combining real estate expertise with technology for corporate clients.  JCP’s advisory division provides lease administration, portfolio management, data management, advanced reporting and lease abstraction services for a diverse range of companies including Fortune 100 firms.  JCP’s has a large-scale global reach with management of more than 20,000 leases across 140 countries.