Leave of Absence Administrator- LOA [Admin Leaves]

• Administers and coordinates Company and legally mandated leave of absence programs, including FMLA, ADA, state-mandated leaves, Workers' Compensation, and company-specific leave policies in accordance with established procedures and guidelines.
• Utilizes leave management systems to track, document, and maintain leave cases, ensuring data accuracy, timely updates, and completion of required workflow activities.
• Coordinates leave requests by gathering, reviewing, and processing required documentation, eligibility information, approvals, and employee communications in accordance with defined processes.
• Serves as a primary contact for employees regarding leave status, documentation requirements, benefits impacts, and general leave-related inquiries, providing guidance on established policies and procedures.
• Partners with Payroll, Benefits, Human Resources, and third-party vendors to administer leave-related pay and benefits activities, including PTO utilization, disability payments, leave pay coordination, benefits continuation, and arrears management.
• Processes employee status changes related to leaves of absence, including system transactions, return-to-work activities, record updates, and other administrative actions.
• Completes, submits, and maintains required leave documentation, state disability forms, and case records accurately and within established timelines.
• Coordinates communication with employees, leaders, Human Resources, vendors, and cross-functional partners to ensure accurate case administration and timely issue resolution.
• Tracks and administers employee accommodation requests and related documentation, ensuring records are maintained and actions are completed in accordance with established processes.
• Researches and resolves non-routine leave, payroll, and benefits issues by analyzing available information, recommending solutions, and escalating matters as appropriate.
• Assists with training and providing guidance to less experienced team members on leave administration procedures, systems, and documentation requirements.
• Participates in process improvement efforts, system enhancements, special projects, and the creation and maintenance of standard operating procedures and reference materials.

• Experience managing Leave of Absence cases in multiple states 
• Strong knowledge of federal and state leave laws (FMLA, ADA, state leave programs) and benefits regulations 
• Demonstrated experience managing complex payroll interactions related to leave administration 
• Proficiency in AbsenceTracker or similar leave management system 
• Excellent organizational skills with the ability to manage a high volume of cases and competing priorities 
• High attention to detail and strong follow-through on open items 
• Ability to communicate clearly and professionally with employees, managers, and cross-functional partners 
• Strong analytical and problem-solving capabilities, and ability to identify gaps or missing steps in a process 
• Ability to work effectively in a fast-paced, deadline-driven environment 
• Commitment to confidentiality and compliance with privacy regulations 
• Comfort editing template communications accurately and sending without typos or errors 
• Associates Degree is required and/or relevant work experience.
• Minimum of 2 years of experience in leave administration, benefits, HR operations, or a related field, or equivalent combination of education and experience 

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package.

Envision uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Envision is an Equal Opportunity Employer.