Leaves Management Specialist

Please note this position is temporary with the possibility of becoming a regular position.

We’re seeking a detail‑oriented and compassionate Leaves Coordinator to manage all aspects of employee leave and ADA accommodation processes. In this role, you’ll serve as the primary point of contact for employees and leaders, ensuring a supportive experience while maintaining strict compliance with federal, state, and organizational requirements.

Key Responsibilities

• Lead the administration of ADA accommodation requests from initial intake through final resolution, ensuring timely, compliant, and empathetic support.
• Administer state-paid leave programs, FMLA, and internal leave policies in accordance with applicable laws.
• Coordinate with absence management vendors, and ensuring all leave data is accurately entered into the HRIS system.
• Coordinate with leaders, payroll, and employees.
• Protect confidential medical information in alignment with HIPAA and privacy standards.
• Communicate regularly with employees on leave and manage return‑to‑work processes.
• Prepare and analyze leave reports, identify trends, and escalate issues as needed.
• Support process improvements, documentation updates, and cross-functional HR initiatives.

Qualifications

• Minimum 2 years of experience managing ADA accommodations.
• Minimum 2 years of experience administering FMLA and state-paid leave programs.
• Strong knowledge of ADA, FMLA, Oregon and Washington Paid Leave programs, and related regulations.
• Exceptional communication, problem‑solving, and organizational skills.
• Ability to handle sensitive situations with professionalism and compassion.
• Bachelor’s degree in Human Resources preferred.

Pay Range:

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE.  Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked.  Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace.  Offers are contingent on successful completion of background screen and immunization requirements.