The Legal Administrative Assistant will provide general office support for our Intellectual Property (IP) and IP Litigation attorneys and paralegals. This will include maintaining and organizing files, managing appointments and calendaring deadlines, proofreading and formatting documents, and utilizing case management software to keep cases organized. Our ideal candidate will have at least 2 years of administrative assistant experience, preferably working with intellectual property and/or federal litigation matters.
Where You'll Work
The Legal Administrative Assistant role is an hourly non-exempt position and will work full-time at our Charlotte, North Carolina office.
What You'll Do
Assist attorneys in organizing and managing case files, including maintaining document databases and electronic records and docketing deadlines
Proofread and format legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures
Maintain calendars for attorneys and paralegals, including scheduling appointments and calendaring all relevant deadlines
Answer incoming calls and route as appropriate
Liaise with accounting team to handle monthly billing proformas, invoices, and insurance appeals
Prepare litigation binders as needed for hearings, depositions, etc.
Coordinate and manage patent proofing and reporting processes
Work collaboratively with firmwide intellectual property team
What We’re Looking For
Minimum of high school diploma required; bachelor’s degree or higher preferred
2+ years of experience with IP and/or federal court litigation experience preferred
Strong understanding of patent and trademark terminology preferred
Advanced technical skills including Microsoft Word, Excel and PowerPoint
Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
Superior research, organizational and verbal and written communication skills
Who We Are
We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.
Physical Requirements
Sitting position, static for up to one-half hour at a time, up to six hours per day.
Standing and walking regularly, up to two hours per day.
Lifting and carrying up to 20 pounds occasionally.
Bends and stoops occasionally, up to one-half hour per day.
We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.
Notice to Recruiters: We are not accepting outside recruiter applications for this position. If you have any questions, please contact Colleen Miller, Director of Recruitment at [email protected]. Kindly do not contact attorneys or other employees directly.
Shumaker is a full-service law firm with more than 260 lawyers in its seven offices located in Toledo and Columbus, Ohio; Tampa and Sarasota, Florida; Charleston, South Carolina; Charlotte, North Carolina and Bloomfield Hills, Michigan.
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