Legal Administrative Assistant - Litigation and Family Law

Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ. This role is ideal for a highly organized legal professional with strong litigation support experience who thrives in a fast-paced environment. The successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality.

Responsibilities

• Provide comprehensive administrative support to attorneys within the Litigation & Family Law practice.


• Manage complex calendars, schedule meetings, court appearances, depositions, and client appointments.


• Draft, proofread, edit, and format legal documents, correspondence, pleadings, and court filings.


• Prepare, file, and serve legal documents through state and federal e-filing systems and coordinate physical filings when necessary.


• Coordinate new client and matter intake, including opening files and maintaining accurate client records.


• Organize and maintain electronic and physical case files, pleadings, discovery, and trial binders.


• Monitor case deadlines, court dates, and attorney calendars to ensure timely completion of all matters.


• Communicate professionally with clients, opposing counsel, court personnel, and vendors.


• Assist with litigation case management, trial preparation, and document organization.


• Process expense reports, reimbursements, and other administrative requests.


• Provide reception and administrative backup support as needed.


• Maintain confidentiality of all client and firm information.


• Perform additional administrative duties to support attorneys and the overall practice group.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.


• 3+ years of legal administrative assistant or legal secretary experience within a law firm or professional services environment.


• Prior experience supporting Litigation and/or Family Law attorneys strongly preferred.


• Experience preparing, formatting, proofreading, and filing legal documents.


• Knowledge of state and federal court filing procedures.


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent written and verbal communication skills with exceptional attention to detail.


• Strong client service skills and the ability to build professional relationships with clients and colleagues.


• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).


• Experience using document management and client management systems.


• Ability to work independently while collaborating effectively within a team-oriented environment.

Compensation commensurate with experience. Apply now for consideration.