Job Description - Legal Administrative Assistant - Real Estate
As a Legal Administrative Assistant, you will provide comprehensive support for our Real Estate, Construction & Development Service Line performing substantive legal tasks and administrative duties.
In this role, you will work on all aspects of real estate law such as drafting and reviewing various real estate documents, updating and recording documents, disbursing files, and communicating with all parties to the transaction as requested. The ideal candidate will have 5+ years of real estate legal administrative experience and demonstrate a willingness to learn and assist in overall production of closing.
Where You’ll Work
The Legal Administrative Assistant is a hourly non-exempt position and will work full-time from our St. Petersburg, Florida office.
What You’ll Do
Draft, format and review real estate documents including but not limited to purchase and sale agreements, deeds, affidavits, notes, mortgages, UCC financing statements, easements, leases, loans, corporate filings and resolutions, and other related real estate documents
Contact various governmental offices and conduct public record searches to obtain real estate ownership, taxes, land use and zoning information
Coordinate recording and filing documents in state and local offices
Keep clients, agents, and lenders informed of status of transaction(s) as requested by the attorney and/or paralegal
Maintain and update client files, case documents, and transaction records
Disburse funds via wire transmittals or checks, and reconcile invoices and outstanding funds
Provide additional administration support such as scheduling, calendaring deadlines, answering phones and managing correspondence
What We’re Looking For
Minimum 5+ years of real estate legal administrative assistant experience
High School Diploma required; Bachelor’s degree in related field of study preferred
Proficiency in using Microsoft Office Suite
Ability to manage multiple projects or tasks in a demanding environment
Excellent “people” skills and ability to identify solutions when faced with a problem
Ability to maintain composure under pressure and exemplify a high level of patience
Who We Are
We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.
Physical Requirements
Ability to sit frequently (up to 6 hours per day)
Static sitting position for up to 1 hour at a time
Occasionally lift and carry up to 20 pounds (about 30 minutes per day)
We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.
Notice to Recruiters: We are not accepting outside recruiter applicants at this time. If you have any questions please reach out to Colleen Miller, Director of Recruitment at [email protected]. Kindly do not contact attorneys directly.
Shumaker is a full-service law firm with more than 260 lawyers in its seven offices located in Toledo and Columbus, Ohio; Tampa and Sarasota, Florida; Charleston, South Carolina; Charlotte, North Carolina and Bloomfield Hills, Michigan.
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