Legal Assistant

Estavillo Law Group (ELG) is a rapidly growing real estate litigation law firm with offices in Oakland and Newport Beach, California. Our team is dedicated to protecting homeowners and businesses across the state through strategic, compassionate, and results-driven legal representation. We handle a broad range of complex real estate and foreclosure litigation matters, from title and encroachment disputes to breach of contract, fraud, and wrongful foreclosure actions. At ELG, we pride ourselves on combining sophisticated litigation strategy with a supportive, collaborative culture. We are seeking talented Legal Assistant to join our Newport Beach office and contribute to our firm’s mission of helping clients navigate their most challenging real estate disputes.

About the Role:

We are seeking a detail-oriented and proactive Legal Assistant to support our boutique litigation firm’s attorneys and legal team. This role plays a key part in ensuring accuracy, organization, and efficiency across case management, calendaring, document preparation, and client communications. The ideal candidate is highly organized, responsive, and comfortable working in a fast-paced environment while collaborating closely with attorneys, paralegals, and firm leadership.

Key Responsibilities

• Maintain and update the Firm’s master calendar in Outlook and Clio, ensuring all hearings, deadlines, and meetings are accurately scheduled.
• Coordinate with attorneys and the legal team to track case deadlines and support timely completion of tasks.
• Assist with filing legal documents in state and federal courts, ensuring compliance with court rules and deadlines.
• Prepare, format, and send legal correspondence and communications at the direction of attorneys.
• Communicate with clients by phone, email, and in person to support case progress and strengthen client relationships.
• Retrieve, scan, organize, and distribute incoming mail and legal documents.
• Provide support to the reception team as needed, including greeting clients and visitors and assisting with office inquiries.
• Assist with general office coordination and administrative support for the Newport Beach office, helping ensure a professional and efficient work environment.

Qualifications

• 2–3 years of experience as a Legal Assistant, Legal Secretary, or comparable legal support role, preferably in a litigation law firm
• Strong proficiency with Clio Manage (or similar case management software) and Microsoft Office Suite (Outlook, Word, Excel).
• Experience with legal calendaring, including scheduling court hearings, deadlines, and attorney meetings.
• Working knowledge of state and federal court filing procedures and litigation workflows.
• Excellent attention to detail, organization, and time management skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Strong written and verbal communication skills with a professional, client-service mindset.
• Experience supporting attorneys with document preparation, file organization, and client communication.
• Associate degree, paralegal coursework, or legal administrative training preferred (or equivalent experience).

What Estavillo Law Group Offers

• Compensation: $32-$35 per hour
• 401(k) with employer matching
• Health, dental, and vision insurance
• Onsite amenities
• Paid time off and holidays