Legal Assistant

Please include a cover letter with your salary expectations and why you believe you would be a good fit for the Legal Assistant position.

Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time Legal Assistant to busy Shareholder, with a minimum of 1 year Florida litigation legal assistant experience. This is an in-office position.

Primary Duties and Responsibilities for Litigation Legal Assistant to Shareholder

• Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.


• Opens new matters in internal software.


• Provides follow up with clients to ensure all claim materials have been received.


• Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.


• Answers/directs phone calls.


• Reviews all outgoing correspondence from attorney for grammar and layout consistency.


• Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.


• Assists attorney with preparing draft pleadings and discovery.


• Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.


• Receives mail, scans into internal software and disperses to appropriate parties.


• Drafts cover letters and other correspondence as directed.


• Handles all outgoing mail needs of attorney.


• Ensures both interoffice and external communication is appropriately documented in system software.


• Provides copies of all pleadings and correspondence to clients.


• Assist billing department with processing of firm invoices.


• Processes third-party invoices according to firm guidelines.


• Operates basic office support functions, such as scanning, printing, faxing, etc.


• Performs other duties as necessary.

Requirements:

• Must be proficient in Microsoft Word, Excel and Outlook, and having a working knowledge of ProLaw is a plus.


• Strong organization and communication skills.


• Meticulous attention to detail.


• Dependable with a respect to confidentiality and policies.


• Typing skills.