Litigation Legal Secretary Team Lead

Pay: $100,000.00 - $130,000.00 per year

Why This Is a Great Opportunity

• Lead and mentor a talented team of legal secretaries while making a meaningful impact on how our firm operates.
• Enjoy a flexible hybrid schedule with the opportunity to work from home most of the week.
• Take ownership of workflow coordination, team development, and process improvements in a respected law firm.
• Work alongside experienced attorneys on sophisticated, meaningful litigation matters.
• Enjoy a 37.5-hour workweek, an annual discretionary bonus, and excellent benefits, including fully employer-paid medical, dental, and vision premiums.
• Join a collaborative, supportive workplace that values your expertise, leadership, and professional growth.

Location: San Francisco, CA. This is a hybrid opportunity offering flexibility and work-life balance. We ideally ask our team members to work in the office twice per week, with flexibility based on business needs. Candidates must reside in the San Francisco Bay Area and be able to commute to our office.

Note: We are looking for candidates with 4+ years of California litigation legal secretary experience, 2+ years of supervisory or people management experience with legal support staff, and hands-on expertise in California court e-filing and TOA/TOC preparation.

About Us

Confidential Employer.

We are an established California law firm committed to delivering exceptional legal services and fostering a collaborative, people-first workplace. Our team takes pride in handling meaningful legal matters while creating an environment where professionals are supported, appreciated, and encouraged to grow. We believe strong teamwork, thoughtful leadership, and professional excellence make all the difference.

Job Description

• Lead, mentor, and support a team of 6 to 8 litigation legal secretaries, helping each team member succeed and grow professionally.
• Coordinate daily assignments, manage competing priorities, and balance workloads to ensure excellent attorney support.
• Collaborate closely with attorneys and legal professionals to keep litigation matters moving efficiently.
• Provide hands-on litigation support, including document preparation, calendaring, court filings, and service.
• Prepare and finalize legal documents, including Tables of Authorities and Tables of Contents.
• Identify opportunities to streamline processes, improve workflows, and strengthen team performance.
• Provide coaching, constructive feedback, and support for ongoing professional development.
• Help build a positive, organized, and high-performing legal support team.

Qualifications

• 4+ years of experience as a California litigation legal secretary.
• 2+ years of supervisory or people management experience with legal support staff.
• Hands-on experience with California court e-filing and TOA/TOC preparation.
• Strong understanding of California litigation procedures and court deadlines.
• Proficiency in Microsoft Word, Outlook, and legal document formatting.
• Excellent organizational, communication, and leadership skills.
• Ability to manage competing priorities while maintaining exceptional attention to detail.
• Experience with federal court procedures, appellate litigation, or environmental law is a plus.

Why You Will Love Working Here

We believe great work starts with a supportive team and a healthy work-life balance. You will enjoy a flexible hybrid schedule, a 37.5-hour workweek, opportunities to develop your leadership skills, and the chance to make a real difference in how our team succeeds.

We offer a competitive base salary of $100,000 to $130,000, an annual discretionary bonus, fully employer-paid medical, dental, and vision premiums, retirement benefits, and commuter support.

JPC - 2505

Benefits

• Health insurance
• Life insurance
• Vision insurance

Requirements: Must-have: 4+ yrs of exp as a California litigation legal secretary, 2+ yrs of supervisory or people management exp with legal support staff, exp with California court e-filing and TOA/TOC prep

• Required Years as Associate: 4

Submission Email:Crystal - [email protected]

Quick Recruiter Reference

Shute, Mihaly & Weinberger LLP is a San Francisco law firm specializing in government, land use, environmental, and public interest law. Seeking a Litigation Legal Secretary Team Lead to supervise 6 to 8 secretaries, manage workflow, and provide hands-on California litigation support. Hybrid (ideally 2 days onsite), 37.5 hrs/week, $100K to $130K plus bonus and excellent benefits.

Recruiters Submission: To submit, cancel - Litigation Legal Secretary Team Lead - Shute, Mihaly & Weinberger LLP - JPC- 2505 - source:

New Job Order Alert

• Client job title: Litigation Legal Secretary Team Lead
• Location: San Francisco, CA
• On-site, hybrid, remote: Hybrid, ideally 2 days onsite, flexibility available; Bay Area residents only
• Experience: 4+
• Good fit job titles/keywords for candidates: Lead Litigation Legal Secretary, Senior Litigation Legal Secretary, Litigation Legal Secretary Supervisor, Legal Secretary Manager, Legal Support Supervisor

• of hires needed: 1