Mailroom Lead

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Mailroom Lead plays a key role in supporting the elections process by coordinating ballot room setup, the delivery and pickup of ballots. This position supervises temporary staff during Primary and General Elections and ensures the timely and accurate handling of election materials. Responsibilities include conducting postal runs to retrieve mailed ballots, transporting ballots to and from vendors for imaging, and loading and unloading ballot carts at vendor and MCTEC facilities, operating mail-opening machinery to process incoming mail efficiently.

About the Department

 Maricopa County Elections serves over 2.5 million registered voters as they exercise their right to make informed decisions regarding the selection of local and national leaders and ballot measures. We believe in teamwork, creating a vibrant, exciting work environment, and pursuing opportunities to make a positive impact in the communities that make up the 4th largest and fastest-growing County in the United States! Our work supports elections in cities, towns, school districts, and special districts, and we look forward to welcoming you to our team!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Three years of experience performing office, administrative, and clerical duties

• High school diploma or GED

• Other combinations of education and experience may be considered in substitution for the minimum qualifications

Other Requirements  

• Must possess or have the ability to obtain by the time of hire, a valid Arizona driver’s license

• Must be a registered voter or have the ability to become a registered voter in the State of Arizona by time of hire

• Must successfully complete the next scheduled Secretary of State Election Officer Certification

• Must successfully complete a background screening

• May be required to use County vehicle, which would require a valid driver’s license, current auto insurance, and attendance in Maricopa County’s Defensive Driving Course

• Must successfully complete Box Truck Safety Training

We Also Value

• Associate's degree in Public Administration, Business Administration or a related field

• One or more years of election experience

• One or more years of postal experience

• One or more years of professional driving experience

• One or more years of warehouse experience

• One or more years of customer service experience

Job Contributions

• Completes postal runs to the United States Postal Service (USPS). Picks up printed items from Runbeck Elections and drops off ballots for imaging to initiate the signature verification process

• Confirms and maintains delivery receipts of delivered material for audit purposes

• Pushes and pulls baker racks that weigh up to 150 pounds and postal cages weighing up to 250 pounds around the mail room, pre-tabulation processing staging area, or secured ballot vault

• Trains and oversees temporary staff who perform mail room and warehouse support

• Evaluates, recommends, and implements policies, procedures, and processes in compliance with state statutes and federal election laws

• Completes ballot room setup and coordinates the preparation of ballots for processing

• Stands for a long period while utilizing electronic mail opening machinery to open ballots in bulk prior to pre-tabulation ballot processing

• Completes end-of-day clean-up and mail room organization

• Assists other divisions of Elections with their daily functions and activities

• Other job duties as assigned

Working Conditions

• Exerting 20-25 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly

• Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly

• The work will occur in an office and field environment

• While performing the duties & responsibilities, the employee may be exposed to loud noise, noxious odors, unsanitary conditions, chemicals, electricity, moving mechanical parts, varying weather conditions, and other related conditions and situations

• Overtime and /Holiday hours are mandatory during the election cycle

• Utilizing County vehicles to travel within Maricopa County

• Ability to drive and back up a box truck for deliveries and pickups

• Ability to stand for extended periods/walk on an inclined surface

• Upper extremity repetitive motion, pivoting a minimum of up to 20 pounds

• Ability to lift floor-to-shoulder and shoulder-to-waist a minimum of up to 20 pounds and carry up to 450 feet

• Ability to reach overhead and lift a minimum of up to 20 pounds

• Ability to push/pull a minimum of up to 250 pounds for up to 450 feet

• Ability to work in close proximity to others

• All operations will be conducted under livestream cameras and in the presence of political observers

• Must not engage in any political discussion during the election

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!